Interpeace Finance and Administration Manager Jobs in Rwanda

Interpeace Finance and Administration Manager Jobs in Rwanda

Purpose and General Overview

The Finance and Administration Manager oversees and mentors the Finance and Administration team that support the various programmes in Rwanda and the Great Lakes Region. More specifically, the position is responsible for:

The smooth running of the component of the programmes that are implemented through local Partners and Interpeace Rwanda and Great Lakes Regional Programmes, including compliance, training, capacity building and internal audit

Reporting to donors

Oversight of all audits in the region

Management of existing financial systems and recommendations for improvement/enhancement of the systems

Oversight of the Administration function and responsible for the day to day running of the office in Kigali.

The Finance and Administration Manager works closely with Programme Managers to deliver coordinated, coherent and compliant financial management for Rwanda and the Great Lakes Regional Programmes. The position also interacts frequently with auditors, providing information and justification for financial management in the region. S/he also works closely with implementing partners to oversee, monitor and build their capacity for financial management.

The Finance and Administration Manager may be required to travel regularly within East and Central Africa Region.

Key objectives

Accounting and finance software is up-to-date and in line with Interpeace systems requirements

Preparation of donor reports in timely manner, by setting up automated reports using system tools
Organization of financial preparatory workshop with partners when new projects have been granted and in advance of their commencement

Regular visits to partners office are conducted for internal control and capacity building

Produce financial reports that are accurate and timely, and communicate appropriate financial information

Duties and responsibilities

Specific Duties

Oversight of Finance

In coordination with the Partnership Officer, undertake Partnership Assessment for potential partner organisations.

Monitor timely submission of Partners’ financial reports, oversee the monthly review and monitor the resolution of issues arising from the reviews

Train and coach Finance Officers on Interpeace Financial Rules and Procedures and specific contractual requirements imposed by donors. Monitor the country programme ensuring compliance with internal and donor regulations

Oversee the Kigali Office accounting, including the monthly review of Balance Sheets accounts.

Coordinating with the Great Lakes Regional Finance officers to discuss current issues, workloads, upcoming deliverables and other issues as they arise.

Budgeting

Prepare project budgets with Programme and Finance Officers, amend as necessary and then submit to Regional Finance Manager for review and feedback before the final version of budgets are submitted to donors. Monitor that the review and approval process is documented, and documents submitted to potential donors are filed on SharePoint.

In collaboration with the Global HR Manager and HR Officer, analyze compensation packages, taxation requirements, and human resource policies to ensure that Interpeace has fully accounted for the full cost of local staff compensation and benefits and is compliant with local laws**.**

Ensure that the approved donor budgets are coded in accordance with the Interpeace Chart of
Accounts (CoA), to help facilitate subsequent donor reporting.

Financial Management and Systems

Approve expenses, in line with approved budgets, for the programmes being implemented.

Cash management - oversee management of the bank accounts for the Rwanda and Great Lakes

Regional Programmes, and daily monitoring of cash balances.

This position is a signatory to the Interpeace bank accounts in Rwanda.

Oversee funds transfers to the Kigali Office and to Partners to make sure they are funded in a timely manner, in accordance with approved budgets and to ensure the smooth implementation of Interpeace’s programmes.

Review and approve Kigali office and Partner Cash Transfer Requests (CTR) – monitor that these are in line with approved budgets and are prepared

and submitted in a timely manner in order to ensure smooth running of the programmes.

Review existing financial systems and procedures used in the country and recommend

Financial Reporting and Audit

Oversee the production of accurate and timely financial management information (both succinct and comprehensive) to assist Finance and Programme Officers manage the finances of the corresponding programmes. This includes Actual v/s Budgeted spending at both the Partner level and at the consolidated programme level. Review and enhance reporting and ensure there are built-in checks to verify accuracy.

Monitor the funding available to each programme (especially when this is impacted by exchange rate movements), both for the current financial year but also over the life of multi-year projects and advise Programme Officers when changes in income availability will require a budget revision.

Provide summarised financial reporting to the Regional Finance Manager on a monthly basis.

Ensure donor reports are submitted in accordance with donor requirements.

Maintain an overview of the finances of each programme and review this on a regular basis with
Finance and Programme Officers and the Regional Finance Manager.

Administration function

Supervise, coordinate, and support the administrative function, which includes travel and accommodation, logistics, facilities management, management of stationery and kitchen stocks

Manage the office rental lease and office expenses incl. electricity, water, etc.

Oversee the opening of new bank accounts, should this be required (including approval from the
Senior Director of Global Operations).

Ensure that Interpeace maintains appropriate insurance coverage for the facilities and local insurance coverage for inventory in collaboration with the Global IT and HR.

Other

Responsible for liaison with national authorities and local partners and donors on matters related to finance.

Responsible for identifying areas of financial and operational risk within both Interpeace and Partners and taking a lead in mitigation measures e.g., identifying training needs and capacity building of staff, to increase knowledge and therefore reduce risks.

Provide feedback on the Interpeace financial rules and procedures and help to enhance and refine these.

Perform other duties related to finance and administration as called upon.

Qualifications:

Candidates with relevant qualifications, experience, a tertiary degree, and fluent in English and French, are invited to apply. Relevant experience and qualifications may include:

Education

Tertiary degree and a professional qualification in finance such as Chartered Accountant, Certified Public Accountant, Master of Business Administration or equivalent.

Experience

Understanding of and experience in financial management within the context of Non- Governmental Organizations (NGOs).

Competencies

Advanced knowledge of financial and fiduciary concepts, including an ability to develop and manage complex budgets; create and interpret financial statements and reports; and develop/manage cash flow projections.

Advanced knowledge and understanding of management principles as they relate to multi-cultural and complex organizations

Accounting knowledge and operating capacity for Sun Systems, QuickBooks, and other financial management systems

Advanced written and oral communication skills in English and French

Computer literacy in all MS Office applications.

Ability to work within tight deadlines

Commitment to supporting local peace building initiatives.

Familiarity with Rwanda and Great Lakes Region would be an added advantage.

How to Apply

For more information and job application details, see; Interpeace Finance and Administration Manager Jobs in Rwanda

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