International Rescue Committee Supply Chain Coordinator Jobs in Uganda
International Rescue Committee Supply Chain Coordinator Jobs in Uganda
Background/ IRC Summary Founded in 1933, the International Rescue Committee (www.theIRC.org) is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression.
The IRC works in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC has been working in Uganda since 1998 supporting IDPs, refugees and various institutions in the country notably the government, community-based organizations, the civil society, and the private sector.
Job overview/summary
Supply Chain Coordinator is a key position to the success and delivery of quality programs. Supply Chain entails all the systems and functions necessary to implement programs effectively, inclusive of planning, procurement, inventory management, constructions property and asset management as well as vehicle and fleet management. The Supply Chain Coordinator is accountable for the design, planning, execution, and monitoring of supply chain activities at the country level.
The Supply Chain Coordinator will:
Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems.
Collaborate with Deputy Director Finance to ensure that internal controls are met with minimum of bureaucracy.
Work with Field Office Supply Chain Staff and Field Coordinators to ensure effectiveness, countrywide uniformity of Supply Chain structure and implementation of the IRC’s standard operating policies and procedures.
Major Responsibilities
The Supply Chain Coordinator is an integral member of the country management team and reports directly to the Deputy Director of Operations. This position is responsible for the management and delivery of effective Supply Chain support throughout the country program in compliance with IRC and donor regulations. Key responsibilities include procurement, inventory, construction management.
Supply Chain Planning
The Supply Chain Coordinator is responsible for supply chain activities planning. The role holder coordinates closely with internal and external stakeholders to develop supply chain plans to support program implementation. Supply chain plans include procurement plans, warehousing plans, transport plans, staffing plans, distribution plans and training plans.
Proactively Participate in the Project Cycle Meetings, including Project design, project planning, Project opening, project review, project close-out and project learning meetings to ensure that supply chain related issues are well articulated to all stakeholders and resolved for successful project delivery.
Ensure supply chain staff training and capacity building plans are developed as the PMEs and incorporated into the budgets.
Ensure that supply chain department has sufficient staff and roles and responsibilities of each have clear job description.
Inventory Management
The Supply Chain Coordinator is responsible for managing and controlling all inventory and warehouses operation in the country program and to ensure excellent record keeping, in accordance with inventory standard operating procedures and controls as provided by Global Supply Chain. The Supply Chain Coordinator will:
Ensure appropriate warehouse site selection, and Implementation of warehouse safety/security requirements
Ensure effective handling of inventory, including drug storage, cold chain, buffer stock, contributions in kind (CIK) and food commodities
Set up stock reorder levels as per the IRC standard operating procedures and donor requirements
Coordinate inventory disposal procedures as per host government, IRC and donor rules and regulations
Assets Management
The Supply Chain Coordinator is responsible for the procurement, maintenance, safe keeping and record or all IRC country program assets and equipment. The Supply Chain Coordinator is responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
Conduct Asset needs assessment
Develop Assets maintenance plans as per IRC policies, including repairs tracking and insurance coverage process.
Handle asset and property disposal, including auction management as per the IRC asset disposal process
Ensure that grants inventory and asset report is accurate, regularly produced, reviewed, and approved before the Grant closing date.
Logistics and Fleet Management
The Supply Chain Coordinator is responsible
for overseeing and coordinator all IRC country fleet transportation and Logistics activities to ensure that all IRC fleet operations are conducted with adherence to IRC Fleet management policies and procedures including vehicles procurement, vehicles movement, maintenance, and reporting accuracy. The Supply Chain Coordinator:
Implements IRC global Fleet Management policies and procedures and/or develops country specific fleet management policies and procedures needed to comply with local regulations and ensure that they are implemented and followed in all IRC in country offices.
Ensure that fleet legal status (customs clearance, registration, licenses, insurance) are up to date.
Conduct transport needs assessments
Develop and monitor fleet movement plans, vehicle maintenance, driver assignment, vehicle safety, and fuel consumption.
Staff Management and Development:
The Supply Chain Coordinator is responsible and accountable for overseeing all supply chain learning and development initiatives in country by:
Leading the recruitment of new staff through effective utilization of the IRC supply chain competency matrix.
Ensuring that the supply chain department is well staffed and roles and responsibilities of each have clear job description.
Ensuring each team members’ objectives are set following the organizational unit vision as well as operations context(s).
Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.
Provide feedback through regular performance evaluations.
Pharmaceutical Supply Chain
In collaboration with the health team, ensure forecasts and supply planning for pharmaceutical supply are created for all health projects by project start date.
With the guidance and support from global pharma leadership develop a supply strategy for the supply of pharmaceuticals (global, regional, national) including freight.
Ensure the IRC standard pharmaceutical inventory tracking tool is in place and accurately maintained in each location
Ensure adequate drugs management and transportation tool and materials are available for the effective management of drugs.
Construction Management
Supervise construction Engineer
Map construction works for all grants and making sure the procurement process is started and completed on time
Work with the supervising engineer to ensure timely, cost effective and quality delivery of the works standard as per the specification, requirement, and standard of IRC & its funding agency.
Ensure compliance with IRC Safety policies and procedures in construction.
Develop construction tracker and regular update as work progresses
Qualifications
Bachelor’s Degree required.
Advanced professional certification in supply chain management and/or emergency response management strongly preferred.
Work Experience:
8 years of progressive Supply Chain professional experience, with 3 years at a similar level of responsibility
Experience working with in an ERP environment
Experience with Data Analysis
Demonstrated ability to develop and roll-out supply chain policy and SOPs.
Clear training and mentoring ability.
Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.
Demonstrated Skills and Competencies:
Have a high degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines.
Strong computer and communication equipment skills, including in Microsoft Office applications.
Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across countries, cultures, and organizational units
Able to work effectively in a highly matrixed structure
Strong financial management and budgeting skills
Excellent training and coaching ability
Ability to travel to remote field offices.
Language Skills:
Fluency in English is required.
How to Apply
For more information and job application details, see; International Rescue Committee Supply Chain Coordinator Jobs in Uganda
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