International Rescue Committee South Sudan Employments

International Rescue Committee Senior Finance Manager South Sudan Employments

Senior Finance Manager

Summary:

On December 16, 2013, heavy military exchanges occurred between rival SPLA factions in Juba (Central Equatorial State). The fighting and violence quickly spread to other states in South Sudan, trapping thousands of civilians in Unity, Lakes, Upper Nile, and Jonglei States in UN bases or makeshift IDP settlements.

OCHA estimates that 194,000 people have been displaced across five states, Central Equatoria, Unity, Lakes, Upper Nile, and Jonglei. The IRC South Sudan country program has geared up its response to the ongoing emergency in Unity, Lakes and Jonglei states.

Job Overview:

The Senior Finance Manager - Budgeting and Reporting will assist the Finance Controller with managing the budgeting and reporting function of the South Sudan country program to ensure timely and accurate grant and operating budget preparation, financial donor reporting specified by the IRC and donors and overall grant management.

Overall Responsibilities

Compliance:

Ensure adherence to IRC and donor budgeting/grant policies and procedures.

Promptly inform the Deputy Finance Controller of any areas of concern of potential or suspected violations of policies and procedures.

If required, corrective actions plans are developed & implemented to address audit findings.

Ensure that all IRC South Sudan budgeting practices are compliant with global IRC and donor Procurement policies (USG, EU, UN, SV, DFID etc), South Sudanese Government regulations and legislation.

Budgeting and Reporting:

Assist the Finance Controller in the preparation, revision and maintenance of country office Operating Budget and quarterly re-forecasts.

Assist with the preparation of Shared Program Cost allocation processes and methodology for overarching costs for budgeting purposes that comply with donor regulations and are reasonable, allocable and allowable.

Preparation and revision of grant budget proposals.
Working with program staff in preparing and/or revising grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and headquarters costs.

Grant Management:

Work with program staff to update grant spending plans on a monthly basis

Review budget correction forms from Program Coordinators and ensure journal vouchers are prepared and uploaded into the SUN System accounting database by the 10th of each month.

Preparation of Budget versus Actual reports on a monthly basis in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Focal person for Grant review meeting and CMT. Provide support to ensure that the BVA's are monitored and followed as per expectations, spending plans and reviews. Work with the

Program Managers and Field Coordinators to ensure all in in focus.

Reporting:

Preparation of required donor financial reports for review by the Finance Controller.

Assist Finance Controller with the preparation of monthly

field expense reports and send to each Field Coordinator in a timely manner.

Preparation of Shared Program Cost allocation processes and methodology for overarching costs for charging purposes on a monthly basis and submit to Finance Controller for review.

Preparation of the monthly timesheet planning worksheet and sending it to all country office staff.

Training and & Outreach:

Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.

Provide input to Finance Controller in identifying training needs in the area of Budgeting and Grant management for non-finance staff.

Lead refresher training programs for Field and Program Coordinators, Program Managers to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives.

Other duties/responsibilities:

Ensure the completeness of the grants financial documentation of the centralized grant filing system.

Perform other duties, as appropriate or requested by Finance Controller.

Requirements:

Bachelors degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting (CPA or equivalent certification would be preferred).

Minimum of five (5) years of accounting experience.

Experienced with various PC and financial related software (spreadsheets, accounting packages).

Must be able to function comfortably in a complex work environment.

Able to communicate effectively (written and verbal) in English with all staff.

Strong time management and interpersonal skills.

Willingness to exercise initiative.

Participate and contribute as a team member, under challenging working and living conditions.

Able to work well in a team and to undertake assigned tasks independently

Work Environment:

Security: Security level orange: The situation in Juba is calm at the moment but remains tense and unpredictable; concerns include criminality, presence of armed troops, and looting. There is active conflict in many parts of the country and a possibility for further expansion of the conflict and violence into other areas and other states.

Housing: Lodging in Juba is in a private bedroom, with en suite bathroom, in a shared IRC guesthouse. In field sites, sleeping accommodation ranges from tent to traditional hut to permanent structures. Field compounds have latrines and showers. All IRC sites have electricity and internet at least several hours per day. Food is the individual's responsibility.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

How to apply:
Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci40NjczMS4zODMwQGlyYy5hcG...