International Rescue Committee Receptionist Jobs in Nairobi

The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities.

The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, Governance, GBV, WASH and health reaching out to more than 300,000 conflict and drought affected people.

The Receptionist/Administrative – Intern provides the first positive image of IRC Somalia Program office due to her/his patience, ability to listen and assist visitors. She/he acts as the central point of Office checks record and dispatch all messages.

Responsibilities

Receive & schedule all visitors to the office, respond to their requirements and maintain a record.

Maintain and operate efficient communication through a telephone switchboard.

Maintain cleanness of the office reception area at all times.

Receive and distribute mail to appropriate staff, stamping invoices and logging in details.

Assist in booking air tickets and accomodation for the teams and other travel itinerary as per instructions from Supervisor.

Make taxi bookings for all staff upon request,

Sort taxi vouchers and advice on any errors before submission to supplychain for payment,

Raise administrative purchase requests and submit to supplychain in a timely manner,

Coordinate reservations for the Board Room, and keep a schedule of the same on the share drive.

Secure bookings of external meeting facilities as/and when required.

Monitor and track utilities for staff houses, guest house and office

and prepare payments in a timely manner.

Maintain office security by following the laid down procedures for visitors.

Ensure all security features in the office are working and notify supplychain of any failures.

Qualifications

Certificate in office Management and Administration/Secretarial Course.
Willingness to learn, adapt to team working environment.

Computer literacy- word, excel, internet.

Excellent spoken and written English skill.

Personal Quality

Clear diction

Excellent communication and interpersonal skills

Smart appearance

Good people skills

Good organisational skills

Initiative and thinks on their feet

Ability to work in a multi-disciplinary and multi-cultural environment

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

How to apply

Interested candidates should apply online by 30th May, 2018

For more information and job application details, see; International Rescue Committee Receptionist Jobs in Nairobi

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