International Rescue Committee Livelihood Center Administrative Assistant Jobs in Uganda
International Rescue Committee Livelihood Center Administrative Assistant Jobs in Uganda
Job DescriptionIRC is seeking an Livelihood Center Administrative Assistant for the RE:BUILD project to be based in Kampala, Uganda.
The Administrative Assistant will work closely with Re:Build program staff and directly under the guidance of the RE:BUILD Livelihood Officer and will manage the general Livelihood Centre administration, ensuring that the center is well maintained and kept tidy as well as supervise the physical office maintenance.
S/he supports the affairs related to the day to day running of the IRC Livelihood Center and is responsible for providing support for day-to-day administrative requirements, functions and general office management of the center. The position is based at the IRC Livelihood Center.
Specific Responsibilities
Administration
Front Desk Management
Manage the reception office, welcome visitors, attend to the telephone and answer or refer any inquiries.
Receive, sort, sign for packages and distribute mail, internal communications and correspondence within the Center and to appropriate persons, write official documents and process all mail and deliveries outside RE:BUILD.
Receive and register clients interested in attending trainings at the livelihood center
Keep inventory of all assets and training materials at the livelihood center
Property and Utilities Management
Keep track of lease dates, requirements and rights and action accordingly.
Track payment of leaseholds, tenancy agreement and liaise with program staff to ensure proper coding.
Advise the IRC Supply Chain department immediately of any problems with the office premises and follow-up
on these issues.
Maintain and track the usage of office utilities and provide a monthly report.
Track payment of Office utilities (water, power, Yaka tracker)
Office cleanliness
Track and Monitor that office supplies, including toiletries are available at any time.
Monitor staff tea and water is available at the office all time.
Any other duties as assigned by the Livelihood Officer-RE:BUILD Project
Skills and Abilities
Ability to maintain the highest degree of discretion and confidentiality
Advanced proficiency in Microsoft Windows, Word, Excel, Access and Microsoft Outlook
Must be detail-oriented and able to work independently with minimal supervision.
Excellent organizational, communication and time management skills
Ability to organize tasks simultaneously, prioritize work and ensure tasks are completed by deadline
Honest, reliable and trustworthy
Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress.
Language Skills: Fluency in English (written and spoken) is required.
How to Apply
For more information and job application details, see; International Rescue Committee Livelihood Center Administrative Assistant Jobs in Uganda
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