International Rescue Committee Jobs in Uganda
International Rescue Committee Senior Grants and Budget Officer Jobs in Uganda
Proposal DevelopmentUnder the supervision of Grants Manager, the Senior Grants and Budget Officer will assist with new budget preparations, including consolidating program inputs and linking to donor format.
Under the guidance of Grants Manager, conduct a thorough preparation of new budgets and existing grant budget revisions ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the IRC and donor budget formats.
Calculate and insert the correct Shared Program Cost Allocation for all new grants budgets.
Grant and Budget Management
Assist with preparing the monthly Budget Versus Actual (BVA) reports and distribute on time.
Review the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
Assist to prepare and update spending plan for all active grants in conjunction with the appropriate budget holders on a monthly basis.
Participate in the monthly BvA meetings and present the spending status. Be responsible to follow the action points based on the comments from the meeting.
Provide support and feedback to Operations and Program managers for all questions regarding the BVAs.
In compliance with donor requirements propose and complete timely adjustment journal entries (AJE) required for all BVAs and financial reports.
Attend and provide support in all grant opening, review and closing meetings.
Prepare new approved budget line coding (T2 codes) for each new grant and update in SUN system.
Upload budgets to SUN system.
Update staff salary mapping, follow up on SPCA table update and propose to FC for review and further approval
Preparation of monthly salary allocation worksheet and send to all country office staff.
Advise on budget charge codes to operations and program staff for raising PRs.
Reporting
Assist in preparations of donor financial reports for review by Grants Manager.
Make sure the reports are in compliance to donor reporting formats and timely submitted as per contractual requirements.
Country Office Fiscal Year + Operating Budget
Support in preparations of the Fiscal year Budget and Operating Budget following the IRC standard format to meet the required deadlines.
Assist to regularly update of the Fiscal year budget that will serve as a guide for all new donor proposals as well help in times of rapid growth, decline of program to inform timely management decisions.
Provide recommendations for funding shortfall or coverage for each component of the fiscal year budget.
Sub-grant Management
Provide guidance from finance perspective for sub grant management as per IRC policy and donor requirement.
Assist Grants Manager in tracking and monitoring of sub grantees and provide training where required.
Assist in the review of new sub grant budgets and agreements when needed
Review the sub grant reports in terms of IRC/donor compliance and burn rates and advice FC for necessary action and follow up.
Make sure the Pre-award assessment is done before the grant is made to sub-grantee. Coordinate with Grants Manager on the pre-award processes.
Training & Capacity Building
Assist in providing training and support for the country office program and operational staff on proposal budgets, revisions and pipeline and spending plan reports.
Provide input to Grants Manager in identifying training needs in the area of Budgeting and Grant management for non-finance staff.
Lead refresher training programs for Field and Program Coordinators, Program Managers
to ensure staff are aware of their roles and responsibilities in the area of budgeting and grant management and are updated with new procedures, IRC global initiatives, etc.
How to apply
Interested candidates should send their resume by 28th November, 2017 to:
UA-IRCJobs@Rescue.org
International Rescue Committee Senior Grants and Budget Officer Jobs in Uganda
Recruitment and orientation
Under the guidance of the HR/Admin Manager, participate in recruitment process for local recruitments as required and ensure HR recruitment policies and procedures are consistently followed.
In coordination with the HR/Admin Manager and the Field Manager, facilitate the integration/transition processes to assure new and transferred staff to Karamoja received required information for their integration.
Coordinate the on boarding of all new staff and provide receive IRC Way orientation and related documentation.
Compensation and Benefits
Assist in responding to employee inquiries regarding salary and benefit.
Act as focal point to receive staff concerns about their compensation and benefits and provide timely feedback to HR/Admin Manager about staff all staff concerns related to their compensation and benefits.
Employee Relations:
Facilitate and provide guidance for resolving minor employee relations issues in the field office.
Provide feedback to the HR/Admin Manager with information of any employee relation issues occurring in the field.
Facilitate relationships between labor/social services and IRC staff.
Administration
Coordinate the process of staff providing timesheets on time and send to the Kampala Office.
Track and monitor staff are taking their leave in accordance to IRC regulations.
Communicate any staff welfare concerns to HR/Admin Manager and Field Manager on a timely basis.
Monitor offices are cleaned on a regular basis.
Track and Monitor office supplies on a regular basis.
Provide staff tea and water to staff during office hours.
Reporting
Submit regularly as required, information to HR/Admin Manager for HR Metrics preparation.
Submit regularly payroll information to the HR/Admin Manager on a monthly basis as required.
Update and submit regularly staff leave tracking.
Submit weekly and monthly recruitment reports.
Maintain proper records for all correspondences.
Coordinate and monitor shared activities between HR, Administration and Supply Chain in Karamoja Field office.
Maintain proper records for all correspondences
Maintain compliance of administrative policies and procedures with IRC standards and local law in Karamoja field office.
Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization)
How to apply]
Interested candidates should send their resume by 28th November, 2017 to:
UA-IRCJobs@Rescue.org
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