International Rescue Committee Finance Controller Jobs in Uganda

International Rescue Committee Finance Controller Jobs in Uganda

Requisition ID: req3444
Job Title:

Finance Controller
Sector:

Finance
Employment Category:

Regular
Employment Type:

Full-Time
Location:

Kampala, Uganda
Job Description

The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector.

The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth; https://www.rescue.org/country/uganda. IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), West Nile and Moroto.

Given the conflict outbreak in South Sudan, IRC re-opened the Yumbe Field site office to support refugees being settled in Bidibidi, Imvepi and Omugo refugee settlement in Yumbe and Arua Districts respectively.

Job Summary

The Financial Controller has overall policy and management responsibility for the finance and accounting functions within the Uganda country program.

The Finance Controller’s responsibilities include ensuring policy compliance and controls, field office support, staff training and capacity building, management of finance functions, treasury and budget functions.

The Finance controller has a responsibility of working with various local and international sub grantees and partners.

The position will supervise and oversee about 9 Finance staff in Kampala and Field offices.

Specific Responsibilities

Ensuring finance policy compliance

Ensure that the country office finance functions are in line with the IRC global finance policy and established organizational practices

Ensure that donor rules and regulations are adhered to in finance management of specific projects

Establish and implement Uganda specific finance systems, and guidelines

Work closely with the Country Director to discuss on finance management policies and provide timely advice on any issues related to compliance, fraud, under or over spending of project grants and finance staffing issues

Closely look at the issue of cost effectiveness and provide recommendations and guidance to the management team

Understand and share information related to local government (throughout Uganda) statutory requirements related to financial issues and ensures compliance with tax regulations and any other legal requirements

Establishing effective internal finance controls

Ensure that established internal control systems for IRC are in place.

Review on effective implementation of these systems regularly and reporting any discrepancies to the Country Director

Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures

Ensure that the authorization matrix for the country program is updated and approvals are in line with the matrix

Review should include the allocation of salaries based on timesheets, and an overall assessment of the general controls that are in place, provide recommendations if necessary.

Document in-country policies regarding advances and maximum cash balances and general cash and banking situation in the Country Office

Review for adequacy and reasonableness, the documentation for delineating authority for approving transactions, procurement, disbursements

Ensure that authorized signatory list and bank information forms are regularly updated and hard copies are on file

Identify requirements for and develop reporting formats to aid in the management of IRC Uganda program operations and grant expenditures.

Undertake internal control audits, report the same and in discussion with the CD, initiate actions necessary to correct any internal control weaknesses.

Facilitate and co-ordinates external, internal, donor or government audits

Use the Field Office Monitoring tool to ensure effective finance function at field offices

Documentation- ensure that all relevant finance documents are appropriately filed (soft and print copy), ensuring quality referencing for the filed documents, safety of the documents

Field office support

Establish and implement practices to ensure efficient and seamless support and coordination with the field offices

Undertake regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance and non-finance staff

Use the Field Office Monitoring Checklist (FOMC) as a tool to ensure effective finance function at field offices

Monitor program

activities in line with donor proposals and share observations with the concerned team members

Undertake monitoring of the partner organizations and provide training on IRC and donor guidelines

Ensure that cash transfers to the field offices are taking place and any challenges are communicated and addressed

Perform accounting and finance management functions

In compliance with IRC policy, establish country policies regarding cash holding limits, cash movements and foreign currency holdings.

Ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.

Liabilities – Severance/Accounts Payable/Taxes Payable- ensure that the IRC severance policy is not in conflict with local labor laws; ensure that items in accounts payable relate to open grants; discuss the office methodology for accrual and payment of taxes to ensure it is in compliance with local law.

Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

Design, implement, and monitor systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.

Supervise the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.

Use the SUN finance software in performing various finance functions- reporting to the IRC head office, coding of expenses, information consolidation and reporting

Preparation of project budgets for donor grants

Preparation and revision of program and grant proposals and budgets in line with donor guidelines, and IRC and donor formats

Keep the country operating budget as a reference in development of grants budgets

Guide finance and non-finance staff in preparation of grant budgets and review the same

Review and finalize partner grant budgets ensuring cost effectiveness, clarity of budgets

Quality finance staff Management

Supervise and oversee all finance staff within the country program- Kampala and field offices (8 staff)

Ensure regular training of the staff on compliance issues and monitor performance

Organize a finance workshop (every 4 months) for all finance team and

Advice the CD on finance staffing issues for the country program, including issues of non-performance, staffing gaps, training needs etc

Identify capacity building needs for the finance staff and ensure their participation in relevant training

Undertake regular training and orientation of the non-finance staff on issues such as preparation of budgets, BVA report analysis and monitoring of spending

Person Requirements

Bachelor’s degree in Accounting, Business Administration, Commerce or Finance from a recognized institution and a Master’s degree in Accounting or ACCA/CPA

Minimum five years of experience at a senior supervisory level (finance functions) with international organizations

Experience with donor (DFID, EU, USAID, UN etc) regulations, budgets and reporting requirements

Experience in overseeing budgets above USD 5 million

Demonstrated experience in working with computerized accounting systems preferably in SUN, standard spreadsheet and database programs

Willingness and ability to undertake field travel and spend quality time monitoring operations

Must be sincerely committed to staff coaching, training and mentorship, with demonstrated success in this area.

This is a national position and it is not eligible for international allowances.

How to Apply:

Interested candidates should apply online by 18 January 2019

For more information and job application details, see; International Rescue Committee Finance Controller Jobs in Uganda

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