International Rescue Committee Camp Manager Jobs in Ethiopia
Responsibilities
Specific responsibilities include, but are not limited to:LeadershipEnsure the consistent implementation of the IRC policies, manuals and procedures.
Actively participate in decision making process and strengthen over all Shire Filed Office management
Encourage key staffs to participate in problem solving and decision making.
Maintain system to strengthen inter-departmental/camp collaboration through facilitating action oriented sector specific and staff regular meetings.
Preserve close, open and professional relationships with all actors; facilitate donor M&E visits
Operations: Human Resource Management, Finance and Supply chain
Ensure IRC’s National Staff Personnel Policy and Human Resource Manual; the IRC Way; IRC’s Refugee Staff Personnel Policy; Supply Chain Policies and Procedures; Finance rule and regulations; donor and government policies are respected and properly practiced.
Mentor and support staff’s capacity needs and their professional development and foster a positive team spirit to encourage innovative and quality programming include a concrete formal and informal capacity planning and training for staff.
Ensure all staff performance objectives are well set and they have clear understanding about their role and responsibilities.
Conduct mid-term and annual staff performance evaluations and assist the office in developing a framework for staff career development, training and coaching.
Provide counseling and support in resolution of employee relations problems. Ensure Office disciple is in place; control embezzlement of any kind; ensure individual staff actions are in line with IRC’s goodwill. Take disciplinary action as per IRC’s personnel policy when deemed necessary.
Maintain system and IRC best practices for regular staff evaluation, and standard procedures for new position posting, interviewing and applicant selection.
Conduct PR/PO follow up; remind SC and program team (Addis and Shire) to address issues on time.
Monitor camp level warehouse management; control and monitor use of IRC assets and report to field office on time for any misuse, theft and damage of IRC properties.
Verify/approve all camp-based payments, purchase requests, contracts etc. for the camp within the given limit
Work closely and communicate effectively with Shire Field Office’s staff to ensure timely payments and procurements.
Maintain office records and disseminate information and correspondence from Addis/Field Office, IRC Offices to all operation and program staff in the camps and vice-versa.
Ensure proper budget management of Shimelba camp
Lead all staff meetings (monthly quarter, biannual and annual); oversee trainings/workshops all Shimelba projects that are organized to refugee communities, IPs, OPs, ARRA, UN agency, etc.; conduct opening/closing remarks.
Take all rounded action for cost management (efficient and effective utilization of all resources); lead staff towards cost management practice.
Coordinate and facilitate, spot checking, warehouse reports, review meetings etc.
Conduct monitoring of IRC’s materials (electromechanical equipment, construction, education etc.) which are found in the field; keep their record, control embezzlement and provide timely advice/corrective actions if appropriate; ensure effective and efficient material utilization.
Ensure proper asset, acquisition, management and disposal in Shimelba camp
Mentor and support staff’s capacity improvement needs and their professional development and foster a positive team spirit to encourage innovative and quality programming include a concrete formal and informal capacity planning and training for staff once every quarter.
Programmatic
Ensure best grant administration; for all Shimelba grants, develop and maintain grant opening/closing power point presentations, activity plans, spending and procurement plans. Participate in all grant opening, and closing meetings, tracking expenditures; and ensure they are allowable and allocable according to IRC and donor compliance and regulations; review monthly BvA and bring any over/under expenditure, miss-charge or double charging issues etc. to the attention of the Field Coordinator/Finance team in a timely manner and jointly develop corrective plan.
Participate in new project and concept note development; provide timely, informative and quality inputs to funding proposals (project descriptions, log frames, Work plan, and budgeting); ensure program staff provide timely and quality inputs to technical managers that will be used for standard project reports. Review all Shimelba updates/reports to be shared to technical managers of Shire and camp based ARRA, UNHCR, RCC, IPs, OPs
Ensure projects
timely and quality monitoring and evaluation; ensure good project monitoring and evaluation tools are in place/update; and ensure evidence based actions are in practices to demonstrate quality project progress, impact, learning and recommendation; ensure all are well documented for next project formulation and administrative actions.
Provide support and camp oversight on program implementation on daily basis; assist staff to develop sector specific M&E plans
Oversee the implementation of Shimelba projects; ensure the projects are implemented according to well- plan schedule annual, quarterly, month work-plan and budgets-spending plan, and that projects objectives are well-met.
Follow up the implementation of field level mandatory reporting timeline (sector reports, management reports, donor reports and government reports)
Be proactive to facilitate regular surveys on the provided services; collected data are analyzed, documented and accessed by relevant staff.
Mobilize and ensure the refugee community is involved in the design, implementation, monitoring, review and evaluation of all IRC’s programs.
Lead in overall quality of all projects assessment, assessment tools design/contextualize, methodology and final quality assessment report.
Work closely with all programs staff and ensure planned trainings, workshops and awareness raising events are organized on time, in a systematic and coordinated manner.
Ensure the inclusion of vulnerable children, women and elderly including people with disability and HIV/AIDS infected and affected people to have access to all IRC’s program interventions and other service deliveries
Contribute to IRC’s institutional learning; document relevant reading materials, encourage staff to use them, develop and share success stories to shire staff.
Improve the overall IRC’s camp environment in consultation with the camp and field office staff
Coordination and Representation
Pursue effective working relationships with all stakeholders at all level in best representation of IRC with Shimelba camp based UN Agencies, ARRA, IPs, Ops, RCC, zone leaders and local authority to enhance multi-sectoral cooperation and coordination; ensure that relevant information from interagency, coordination, sector, working group meetings is timely shared to Hitsas concerned staff, Shire technical managers and field coordinator.
Contribute to the realization of Country SAP
Coordinate with Shire Field Office managers to achieve IRC’s strategic objects; support/receive resources; plan together to wise use of IRC resource; provide parallel advice to managers to best implement Shire projects.
Develop reports and share to all concerned on time; ensure Shimelba camp staff submit quality report to all concerned bodies on time;
Requirements
MA/MSc/BA/BSc in Development Management, Business Management, Hydraulic Engineering, Social Work or related field of studies.
Three years relevant experience for MA/MSc and six years for BA/BSc holders
Ability to deliver a concise quality reports in English; demonstrated experience in proposal development, including practical experience with budgeting, log frame development, and writing of technical descriptions; excellent spoken English skills; and additional local languages (Tigrigna/kunama) is a plus,
Management of multisector projects at international NGOs preferably in refugee camps is highly required.
How to apply
Please send your CV, application letter and copies of credentials to the following address: IRC Shire Field Office, P.O.BOX: 158, Shire
Not allowed to apply in person
Please include 3 references from current and former employers.
Applications will not be returned. IRC discourages phone calls or personal visits.
Only applicants meeting the minimum qualification will be short listed and contacted.
Your application letter/cover letter must include the following information.
Name of the position you have applied for
Date of application
Summary of your qualifications and experience
Motivation/objective of why you have applied for the job
Permanent and current address (if different form permanent) and telephone number
Disclose any family relationships with existing IRC employees by including the format below in your application.
Are any of your relatives employed by International Rescue committee (IRC)?
If answer is “yes”, give the following information:
YES NO
NAME
Relationship
Position
Office/field office
Recruiter of the position**: HR/Admin**
How to apply
Interested candidates should apply online by 31st August 2018
For more information and job application details, see; International Rescue Committee Camp Manager Jobs in Ethiopia
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