International Rescue Committee Assistant Supply Chain officer Asset - Temporary Maternity Cover Jobs in Ethiopia

International Rescue Committee Assistant Supply Chain officer Asset - Temporary Maternity Cover Jobs in Ethiopia

Closing date: 04 Apr 2019

Program Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

IRC has been working in Ethiopia since 1999 and is implementing integrated, community-managed programs aimed at improving the quality of lives and recover of livelihood of disaster-affected population’s through promoting individual participation, strengthening institutions and emergency response

Currently IRC is operating in the Benishangule, Tigray, SNNPR and Somali regions on Emergency Response, refugee’s assistance and livelihood projects.

Position Overview

Reporting to Senior Supply Chain Officer-Warehouse & Asset, the Assistant Supply Chain Assistant – Asset responsible for the efficient coordination and management of Asset functions for the country program.

Responsibilities

Specific responsibilities,

Asset Record

Keep the record of all Assets in Addis office and those in Field Office

Prepare Asset File to all Assets according to its Categories.

Collect every month Asset movement from all field office and update the Master Asset file, and report to all field office updated Asset report every month.

Give Asset Tag Number to all newly purchase Assets and recorded in Master Asset File

Collect Asset file of those Asset purchased in Filed Office

Communicate to the field Office

Maintenance of Assets

Follow every Asset which needs maintenance in main office.

Asset which needs maintenance come from all filed office for maintenance to warehouse with PR and maintenance Request.

For the asset need maintenance collect Performa from supplier

Make analysis, select bidder and handover the Asset for maintenance.

Follow the maintenance

Make inspection by expert and affect the payment

Hand over Asset to warehouse to send back to Field Office

Disposal of Assets

Prepare Disposal Certificate for the Asset not functioning and have got approval from the expert

Communicate to Field office the disposal of asset to respective field office

The Asset which got approved certificate of disposal, disposed in warehouse to follow up.

Lease Agreements

Make Lease Agreement for Office, Warehouse, Residence of Expat and Gust houses

Renew Lease Agreement for Office, Warehouse, Residence of expat and Gust house

Raise PR, organize Payment requests for all lease agreements.

Keep lease tracking records

Utilities

Follow all

Utilities payment for Office, Warehouse, Expat residences and gust houses

Settle the payments of utilities with finance

Man Power

Follow up one Technician and Seven guards in Warehouse and 4 Guards in David Residence

Prepare every month time sheet for all personnel.

Prepare every month over time for personnel that worked overtime.

Prepare every month Holidays Overtime for the personnel on duty at holiday time.

Keep the record of the annual leave of all personnel and follow accordingly

Additional Duty

Perform any other logistics related function assigned by immediate supervisor or Assistant supply chain Coordinator

Expected Deliverable:**

Provide on-time, standard monthly reports to the Senior Supply Chain Officer –Warehouse & Asset

Produce and submit routine Asset movement reports for Senior Supply Chain Officer –Warehouse & Asset.

Monitor the maintenance of Asset

Preparing Disposal Certificate and filing properly

Prepare Lease agreement, make on time renewal and keep Lease tracking

Conduct timely Utility payment

Maintain and manage time sheet and OT for personnel.

Qualifications:

Personal Characteristics:

Strong sense of personal integrity.

Attention to detail.

Ability to multi-task.

Team spirit and problem solving abilities.

Job Requirements:

Familiarity with major donor and local regulations / laws advantageous.

One year work experience in warehouse & Asset.

Competent in spoken and written English

Good mathematical skills.

Competent use of PC especially spreadsheets.

How to apply:

Please send your CV, application letter and copies of credentials to the following address: IRC, P.O.BOX 107 code 1110, Addis Ababa.

Please include 3 references from current and former employers.

Applications will not be returned. IRC discourages phone calls or personal visits.

Only applicants meeting the minimum qualification will be short listed and contacted.

Your application letter/cover letter must include the following information.

Name of the position you have applied for

Date of application

Summary of your qualifications and experience

Motivation/objective of why you have applied for the job

Permanent Address and present address (if different form permanent) and telephone number

Disclose any family relationships with existing IRC employees.

Are any of your relatives employed by International Rescue committee (IRC)?

If answer is “yes”, give the following information:

YES NO

NAME

Relationship

Position

Office/field office

Contact: 011 663 6735

Recruiter of the position HR/Admin

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.