International Planned Parenthood Federation Senior Finance Officer - Kenya Jobs in Kenya

International Planned Parenthood Federation Senior Finance Officer - Kenya Jobs in Kenya

The International Planned Parenthood Federation (IPPF) is a global sexual and reproductive health (SRH) service provider and one of the leading advocates for universal access to sexual and reproductive health and rights (SRHR) for all. IPPF is a worldwide movement of 120 national organizations, referred to as Member Associations, working with and for communities and individuals.

These member associations are the leading civil society providers of contraception in 89 of 120 countries. And in 64 of those 89 countries, IPPF is the only largescale international provider. Collectively, member associations delivered more than 1 billion cumulative services between 2016 and 2022.

Headquartered in Nairobi, Kenya, the overarching goal of IPPF Africa Region (IPPFAR) is to increase access to SRHR services to the most vulnerable youth, men, and women in sub-Saharan Africa. To reach this goal, IPPFAR works with local civil-society organizations, governments, the African Union (AU), regional economic commissions (RECs), the United Nations, among others, to expand political and financial commitments to SRHR in Africa.

IPPFAR tackles the continent’s growing SRH challenges through a network of Member Associations (MAs), strategic partners and volunteers in 42 countries. For more information, please read our 2022 profile (in English and French) here.

Role Purpose:

The position is responsible for working with the Head of Corporate Services, in overseeing and ensuring compliances with local legislative and internal financial policies and processes in accordance with the global finance manual.

These will include but not be limited to: preparing budgets and reconciliations, processing of expenses/payments, preparing and paying the payroll dues, maintaining cash controls, supporting the sub-granting (where needed), maintaining accounts payable and receivables, ensuring timely statutory deductions and remittances, month-end and year end processes, preparing financial statements/ reports, as and where required.

Role Deliverables:

Prepare budgets and identify and evaluate any unreconciled differences and ensure corrections are made, in agreement with the finance hub. Collaborate with the Head of corporate services and ensure delivery in a timely and accurate manner, the secretariat budgets & forecasts.

Organise systems/ processes in collaboration with the finance hub, to ensure timely and accurate maintenance of master data elements relating to the secretariat office on Netsuite. This includes data relating to suppliers, partners, employees, donors, chart of accounts, etc., in accordance with global policies and frameworks.

Organise and supervise timely and accurate posting, in alignment with the global finance manual, of:

Invoices/ Bills/ Payment Demands Including Payroll, Suppliers, Expenses and Statutory Payments.

Per Diem (Cash Payments) Requests and Settlement of Travel And Workshop Advances.

All Inflows Including Donations, Grants, Intercompany Receipts, Advance Returns, Etc.
Completion Of Time Sheets in collaboration with the Office Admin/ Hr Staff.

Journals Relating to Advance Adjustments, Outstanding Reconciliation Items, Payroll Posting,
Quarterly Payment Requests ensuring accurate and timely payment to secretariat office.

Oversee and collaborate with the team in the finance hub to make all payments within the due date.

Collaborate with the HR and project teams to ensure timely and accurate processing and posting of payroll amounts.

Responsible for the accounting and management of all fixed assets.

Organise and oversee alignment of financial activities to ensure month

end closure timelines are fully met.

Oversee up to date record keeping; and support the planning and logistics for the ARO staff;

Ensure strong compliance framework exists including support to ensure maintenance of the risk register.

Oversee maintenance of relationships with bankers, local auditors, statutory bodies, local vendors, and others.

Oversee and where required liaise with local suppliers and staff on any payment and reconciliation issues.

Organise/ supervise timely generation of reports and responses to queries raised by the internal and/ or external auditors.

Supervise generation of periodic financial reports, including budget vs actual, cash flow and other adhoc reports for the senior management.

Oversee and organise, in collaboration with the Head of Corporate Services, all local office legal and financial compliance requirements.

Support the IPPFAR colleagues with any netsuite and grant accounting issues.

Remain abreast of the latest financial and compliance requirements and best practices.

Adhere to the safeguarding reporting and monitoring requirements of this role.

Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.

Key skills/Expertise:

Professional qualification in Accounting/Finance (ACCA, CPA, or equivalent)

Strong knowledge and understanding of NetSuite One World solution and used to working with various currencies.

Excellent use of Microsoft office suite of applications including excel, word and power point.

Experience of working with global systems & processes – dealing with multiple currencies.

Experience of working internationally, ideally in a not for profit & often challenging environment;

Experience in audit and financial control systems. A track-record in SRHR programming is an advantage.

Excellent interpersonal skills - articulate and diplomatic. Ability to interact with diverse groups;

Excellent written communication skills;

Strong analytical skills and the ability to summarise and simplify complex information;

Strong influencing skills;

Awareness of and sensitivity to the multi-cultural environment in which IPPFAR operates;

Willing to travel internationally – about 45 days a year;

Subscribe to IPPF’s Policies, Mission, Vision, and values and IPPFAR’s, Procedures, rules and regulations and ability to maintain high level of confidentiality;

Focus on continuous improved results/performance and sound judgement.

Fluency in English (both oral and written) is required, and knowledge of French is desirable.

Demonstrate an understanding of and commitment to safeguarding in a local and international context.

Demonstrates ability and willingness to work in a diverse, multicultural, multilingual and intergenerational environment that is anti-racist and respectful of others.

An intersectional (pro) feminist passionate about sexual reproductive health care rights + justice.

Supportive of people’s rights regardless of sexuality or gender identity/expression and supportive of worker’s rights and access to health care in sex work.

How to Apply

For more information and job application details, see; International Planned Parenthood Federation Senior Finance Officer - Kenya Jobs in Kenya

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