International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya
International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya
Job PurposeDescribe why the job exists.
To be responsible for the procurement and commodity security process of the DFID funded WISH2 project for the project management hub in Nairobi and the members associations involved in the
project.
Key Tasks
Describe the main activities undertaken by the job holder. The list need not exhaustive but should reflect the most important
features of the job.
Ensure appropriate procurement policies are defined, and being followed by all WISH2
Member Associations
Liaise with Head of Supply Chain to continuously align processes with IPPF Central Office
Promote procurement best practice and standard processes throughout WISH2
Work with MA’s to review DFID compliant processes and procedures are in place and
identify opportunities to improve processes and systems
Provide guidance to country programmes and central functions on procurement best
practices including supplier selection, sourcing, procurement operations, supplier and
category management
Manage the procurement function of the WISH2 Hub in Nairobi working in line with
WISH procurement strategy and processes
Working in alignment with the Africa Regional Office team and systems, identification and effective sourcing of new equipment, goods, supplies and services for the function of the WISH2 HubLiaise with Member Associations to advise on use of different
procurement mechanisms for different project requirements
Ensure Member Associations have procurement plans in place, based on quantification
and forecasting and to ensure timely order placement with procurement teams
Ensure Member Associations have completed and whole procurement documentation
that is IPPF & DFID compliant
Maintenance and monitoring of internal controls including documentation of processes
Review operational performance and provide advice and guidance on procurement
matters, this may include specific project performance review or critical
project/agreement reviews
Identify and implement opportunities for process improvements
Review MA WISH2 local procurement processes are in compliance with WISH2
Procurement strategy and processes.
Increase and improve MA capacity in procurement process via calls, webinars, visits Support and advise on any Nairobi Hub procurement requirements.
Manage timely quantification and order placement for Family Planning commodities
for the WISH2 project Member Associations and manage and advise on the routes to
market
Active communication with Regional Offices and/or WISH2 Member Associations to
ensure that they have timely information and their procurement needs are met for the
project within the MA’s whole programme
Works with WISH2 MA’s to understand their stock levels and forecast their FP
commodities for the WISH2 project and in the context of their FP programme in order
to avert stock outs
Timely and effective sourcing of Family Planning commodities, making use of and
advising on different routes to market
Maintenance and monitoring of internal controls including documentation of
processes.
Identifying and implementing opportunities for process improvements for commodity
security management
Liaises with WISH2 MA’s to alert global procurement manager and WISH2 Programmes
Director to any country level commodity shortages or crises
Escalate product quality issues and stock-out situations to IPPF Central Office Head of
Supply Chain.
Work with Head of Supply Chain to work closely with UNFPA in country
and globally to support commodity security, avoid WISH2 stock outs and find
sustainable supplies for WISH2 MA’s
Support
and facilitate relationships of MA’s and UNFPA in country
Establish a strategic relationship with UNFPA country office colleagues to support
WISH2 project supplies
Work together with IPPF CO and regional Supply Chain Colleagues on establishing a
holistic UNFPA relationship for WISH2 in harmony with IPPF needs
In coordination with RO and CO colleagues ensure UNFPA have up to date information
on WISH2 MA consumption and stock levels as required.
Work in accordance with IPPF quality management system based on UK MHRA WDA
(H) license requirements
To ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy.
To build and maintain positive relationships with all members of staff, and contacts within and outside the Federation. In particular relationships with the Treasurer, Audit Committee and representatives of donor organisations.
To become familiar with the Federation’s Health and Safety Programme and Guidelines
for using Visual Display Units.
To do everything possible to ensure a healthy and safe working environment, including following instructions and guidance
To take collective responsibility for safeguarding.
To undertake any other reasonable duties as may be requested from time to time.
Responsibilities
Staff responsibilities carried out by the job holder.
Work in cooperation with CO Head of Supply Chain
Financial responsibilities carried out by the job holder.
Ensure WISH2 funds are spent in line with WISH Procurement Strategy.
Advisory responsibilities carried out by the job holder.
Advise Operations and Programme Director on key FP commodity issues.
Education & Qualifications
Master’s degree in international business, supply chain management, logistics (or
equivalent).
Preferably CIPS Qualified (or equivalent)
Proven Ability
Minimum of 5 years management function in a procurement environment - essential
Experience of working in a multi-national environment – desirable
Experience working with international pharmaceutical supply chains in low- and middleincome countries - essential
Substantial experience in (Public) Health related Procurement and Supply Chain
operations - essential
Regulatory experience - desirable
Up-to-date knowledge and training in Good Distribution Practice - essential
Experience in dealing with international agencies like UNFPA - desirable
Skills
Good knowledge of strategic sourcing
Excellent communication skills
Excellent organisation and time management skills
Good computer skills with normal office systems
Excellent influencing and negotiating skills.
How to Apply
Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org
Competitive remuneration will be negotiated with the successful candidate.
Closing Date: 9th August 2019.
IPPF is an equal opportunity employer. We regret only shortlisted candidates will be acknowledged.
For more information and job application details, see; International Planned Parenthood Federation Procurement & Commodity Security Manager Jobs in Kenya
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