International Planned Parenthood Federation Human Resource and Office Coordinator Jobs in Kenya
International Planned Parenthood Federation Human Resource and Office Coordinator Jobs in Kenya
Job PurposeDescribe why the job exists.
The role of HR/ Office Coordinator is to provide advisory and technical HR support services to support to the WISH project team in ensuring that the staff recruitment, induction and daily management of staff is carried out in line with the International Planned Parenthood Federation, Africa Regional Office policies and procedures.
This position will liaise closely with the Chief Human Resource and Administration at Africa Region Office to ensure consistent application of policies and procedures.
The role will also oversee all administrative and support services and ensure that all services are running efficiently and effectively.
Key Task
Describe the main activities undertaken by the job holder. The list need not exhaustive but should reflect the most important
features of the job.
Human Resources
Manage the daily operations of the function
Working closely with Africa Region Office, HR to oversee completion of key administrative HR processes (e.g., staff contracts, holidays, general work permit issues payroll, benefits,
relocation management, terminations etc.) to ensure effectiveness and accuracy in
implementation and execution
Liaise with ARO to manage staff benefits medical, insurance, pension and provident funds
scheme
Recruitment – take a lead role in the recruitment and onboarding of staff
Develop, manage and implement the training policy
Support line managers in the performance management process
Provide advice on conflict management
Provide guidance on HR matters to managers and staff
Implement HR ARO policy in the WISH project and support in the creation of a conducive work
environment aligned to best practice
Support developing overall HR strategy and tools
Provide clarification requested on conditions of service, entitlement and benefits and ensure continuous feedback to concerned offices and staff members on status of recruitment
Working closely with the HR Africa Region Office to support the HR annual plan preparations
Support staffing plans and ensure the staffing needs of the Organization are met on an ongoing basis
Awareness creation to staff on relevant policies and procedures and implications of not
adhering to them
Maintain leave management system and ensure that leave records are up to date and well
documented
Maintains personnel files and ensures that files are up to date
Support the ARO HR Office primarily in recruitment of staff and in various HR tasks as may be requested from time to time.
Maintain a safe and secure work environment and ensure that the office environment is kept
clean and breakages repaired/ replaced
Lead office management for office. Supervise welcome desk, facility management in office(Insurance, health & safety, parking allocations, moves, etc.)
Supervise travel function for Office
Manage daily administrative operations of the office and assist all units in resolving problems related to the day-to-day operations
Supervise the work of in-house
cleaners to ensure that the office is kept clean and pleasant at all times
Oversee the approval of purchases of minor items through petty cash
Manage relationships with service providers and ARO to ensure that services are rendered in
an efficient manner
Ensure that basic office supplies are available and replenished in good time
Ensure that administrative office procedures and established standards are adhered to and maintained in all aspects of work
Manage administrative issues to do with security and safety of residences of internationally and regionally recruited staff and the office
Ensure efficient service provision for in-house meetings by the administrative support staff.
Responsibilities
Describe:
Staff responsibilities carried out by the job holder.
The post holder does not have direct responsibility for staff but will have occasional responsibility
for supervision of the work of temporary staff.
Financial responsibilities carried out by the job holder.
The post holder does not have direct responsibility for financial resources but monitors budget as
required.
Advisory responsibilities carried out by the job holder.
Person Specifications
Education & Qualification]
Describe the likely educational/training background of the job holder.
Bachelor’s Degree in Business or related discipline
Higher Diploma in HR or CHRP
5+ years of experience as an HR generalist with HR experience in leading organizations
Must be a member of IHRM
Describe the minimum level of professional experience required to do the job.
Experience in HR Management and good people leadership skills
Good analytical skills
Sound understanding of HR Policies and Procedures
Knowledge of Labour and Employment Laws and HR Regulatory Guidelines
Demonstrated ability to lead, coach, motivate and develop staff
Skills
Detail the skills needed to do the job, including languages.
Fluent English speaker
Excellent leadership, interpersonal and team management skills
Good interpersonal skills. Flexible/team player
Good communication skills- oral and written
Analytical and report writing skills
How to Apply
Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org
Competitive remuneration will be negotiated with the successful candidate.
Closing Date: 9th August 2019.
IPPF is an equal opportunity employer. We regret only shortlisted candidates will be acknowledged.
For more information and job application details, see; International Planned Parenthood Federation Human Resource and Office Coordinator Jobs in Kenya
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