International Planned Parenthood Federation Commercial Manager Jobs in Kenya
International Planned Parenthood Federation Commercial Manager Jobs in Kenya
Job PurposeDescribe why the job exists.
The Commercial Manager is the role of an accountant with both commercial and donor contract experience who supports the sub-contracting and budgets of member associations and partners to implement a performance by results efficient implementation and value for money spend according to the contract targets and donor compliance.
[Key Tasks
Describe the main activities undertaken by the job holder. The list need not be exhaustive but should reflect the most important
features of the job.
Ensure effective DFID/IPPF project financial management and reporting systems are in place in member associations (MA) and partners in order to manage donor compliant and efficient project spends against budget.
Collect, prepare and analyse MA and partner project required reports in a timely manner
in order to meet internal and external deadlines for submission in order to receive
payments from the project and donor
Coordinate with the Commercial Deputy Director on the oversight of all project financial processes and transactions, including the disbursements of funds and verification and
approval of financial reports from subcontractors and a defined group of MAs’
Lead the adherence to key financial controls for the project, including budgeting,
management reporting and forecasting, procurement policy, travel policy, bank
reconciliations and treasury management, to ensure donor compliant project finance
management
Review programmatic documents and other approval request documents to ensure budget
feasibility, compliance with forward-funding guidelines, appropriate methods of
financing/payment, and adequacy of financial reporting
Review and correct project budgets and reports prepared by MAs, giving support and
capacity building to MA teams to build expertise and excellence in country
Develop methodologies and templates for compiling cost information and to provide
coaching and guidance to technical staff at CO, ROs and MAs to ensure cost and activity
information is correctly prepared
Train and advise MA’s and partners in DFID reporting requirements and templates
Work closely with other commercial advisors, data analysts and programme teams to
analyse and report on the results of the project and advise where improvements can be
made
Provide in-house training to staff on financial and contractual compliance as required; arrange external training as required
Travel to MAs as part of evaluation teams and contribute from a financial perspective,
ensuring that appropriate financial management and systems and controls are maintained
in beneficiary countries
Work strategically across country operations to ensure adaptive management and effective responsiveness to a Payments by Results contract
Ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy
Build and maintain positive relationships with all members of staff, and contacts within and outside the Federation
Become familiar with the Federation’s Health and Safety Programme and Guidelines for
using Visual Display Units.
To do everything possible to ensure a healthy and safe working
environment, including following instructions and guidance
Undertake such other reasonable duties as may be requested from
time to time
Candidate must demonstrate an understanding of and commitment to safeguarding in local
and international context and demonstrate a willingness to sign and adhere to IPPF’s Code
of Conduct and Safeguarding Policies.
Responsibilities
Describe:
Staff responsibilities carried out by the job holder.
Financial responsibilities carried out by the job holder.
To take financial oversight responsibility for portfolio of WISH2ACTION country
operations
Advisory responsibilities carried out by the job holder.
To advice the Commercial Deputy Director on a portfolio of Member Association,
sub-contractors and processes.
Education & Qualifications
Describe the likely educational/training background of the job holder.
Degree or equivalent standard of education
Master’s degree is an added advantage
Qualified accountant or equivalent
Evidence of professional development particularly in business skills desirable
Working knowledge of Arabic would be a distinct advantage.
Describe the minimum level of professional experience required to do the job.
Advanced application in managing the accounting and finance component of large donor funded programmes and setting up the accounting and finance function for a large restricted
funded project
Experience of DFID or institutional donors is essential and reporting requirements
Experience of development issues and/or project implementation and monitoring
Experience in audit and financial control systems
Strong financial analysis experience and commercial (acumen) experience including financial modelling is desirable
Previous not-for-profit experience essential and abilities and aptitude for coaching and capacity building
International experience (particularly developing countries) desirable.
Skills
Detail the skills needed to do the job, including languages.
Strong IT skills (including spreadsheet applications, especially Microsoft Excel, and databases)
Familiarity with procurement and audit requirements
Knowledge of financial reporting systems such as SUN and Netsuite. A variety of experience advantageous
Fluent English (verbal and written)
Excellent interpersonal skills and an ability to work effectively with people from different countries and cultures
Strong verbal communication skills required to train staff and to convey complex financial
information in an easily understandable form to non-financial staff
Excellent written English
Strong analytical skills
Excellent time management and organisational skills.
How to Apply
Interested persons are requested to submit a CV including three referees and cover letter indicating educational background, experience, skills and why you think you are the best candidate for the position to: hroffice@ippfaro.org
Competitive remuneration will be negotiated with the successful candidate.
Closing Date: 9th August 2019.
IPPF is an equal opportunity employer.
We regret only shortlisted candidates will be acknowledged.
For more information and job application details, see; International Planned Parenthood Federation Commercial Manager Jobs in Kenya
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