International Planned Parenthood Federation (Africa Regional Office) Finance Officer (MPoA Project) Jobs in Ethiopia
International Planned Parenthood Federation (Africa Regional Office) Finance Officer (MPoA Project) Jobs in Ethiopia
Job PurposeThe potholder will be responsible for the coordination of the smooth financial management of the Sub-Office S/he will undertake responsibility for budgetary control and management to ensure effective and efficient utilization of resources in line with IPPF financial management policies and procedures as well the donor’s reporting requirements.
Key Tasks
Personal Specification
Exercises high degree of accountability through monitoring and ensuring timely submission of finance reports as required.
Oversees and supports all audit exercises across all programmes.
Ensure fully responsibility for financial controls and accountability.
Coordinates the preparation of budgetary planning and processes.
Ensures IPPF compliance with Donor financial regulations as well including reporting requirements.
Prepares financial reports, including annual budget execution reports, quarterly financial statements for programme and operational budgets.
Monitors and controls appropriate expenditures within the approved budget.
Liaises timely, with the Regional Office’s Operations to ensure smooth coordination of all financial related aspects of the Sub-Office.
Ensures and facilitates the provision of adequate financial resources for the Sub-Office programmes and activities.
Provides strategic advice and guidance on all issues of financial management.
Provides oversight functions on all procurement mechanisms in the Sub-Office.
Closely liaises with suppliers ensuring timely settlement of bills.
Adheres to programme expenditure reporting and helps to compile and monitor project budget expenditures.
Other
Builds and maintain positive relationships with all members of staff, and contacts within and outside the Federation.
Familiarizes her/himself with IPPF’s Health and Safety Programme and Guidelines for using Visual Display Units. S/he shall do everything possible to ensure a healthy and safe working environment, including following instructions and guidance.
S/he takes collective responsibility for safeguarding as well as all organizational policies.
Undertakes any other tasks as assigned by the Head of Department or immediate supervisor(s)
Job Requirements
Competence
Professionalism
Knowledge of all modern accounting software and eloquence in timely donor reporting.
Exercises a high degree of accountability, ensuring compliance across all spheres of financial mastery. Understanding of the African Union mechanisms as well as other intergovernmental bodies at continental levels.
Shows pride in work and in achievements; demonstrates professional competence and mastery of IPPF mandate, particularly procurement and financial policies, basic advocacy, communications, public relations and partnership building.
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Leadership
Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and
maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands.
Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Teamwork
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Judgement/ Decision- Making
Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Communication
Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Education
Minimum of a BA degree in Accounting from a recognized university.
Work Experience
A minimum of 5yrs in the financial sector with experience in overseeing financial and accounting systems, grants management, compliance reviews, audits, financial control reporting, and risk management.
Language
English and French are the working languages of the ARO. For this post fluency in English and French (both oral and written) is required.
Knowledge of Portuguese is an advantage.
Assessment
Evaluation of qualified candidates may include a desk review and/or an assessment exercise which may be followed by competency-based interview.
Other Requirement
Experience working in a multicultural environment.
Willing to work outside standard office hours as required.
Willing to travel internationally – about 20 days a year.
How to Apply
Interested and qualified applicants can send their CV to
ippf@ethiojobs.net
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