International Organization for Migration Supply Chain Officer Jobs in South Sudan

International Organization for Migration Supply Chain Officer Jobs in South Sudan

Context:

Under the overall supervision of the Head of Resources Management and direct supervision of the Head, Supply Chain, and in close collaboration with the Regional Office for Nairobi, Kenya, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for ensuring the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics functions in the IOM Sub-office in Wau.

Core Functions / Responsibilities:

Contribute to the strategic planning for supply chain related activities of the Country Office(CO) in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ.

Conduct logistics capacity assessment and market research to keep abreast decision makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of good and services.

Coordinate and monitor all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required.

Support the Head of Supply Chain in the provision of technical oversight in the supply chain activities in the Sub Office, including planning, procurement, warehouse management, transport and distribution, Assets and Facilities Management, and provide specific technical guidance, to relevant staff with respect to the related policies, rules, and regulations.

Liaise with Project Managers regarding developed projects and assist in developing procurement plans and identifying Supply Chain related risk (value chain mapping) to facilitate the successful implementation of projects.

Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors. Draft contracts and agreements in coordination with legal department (LEG) and relevant parties, and monitor service providers compliance to contractual agreements.

Solicit bids, quotations, and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyze the offers assuring conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix.

Liaise with the programme management and provide technical support in preparing andissuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.

In

coordination with relevant parties, ensure timely submission of asset, procurement and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate.

Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.

Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost effective.

Provide training and guidance to the Supply Chain Management (SCM) staff of CO, while monitoring, evaluating, and supporting their professional and career development.

Participate and engage actively in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.

erform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution with two years of relevant professional experience; or,

University degree in the above fields with four years of relevant professional experience.

Experience

Experience in managing diverse procurement and logistics operations; and,

Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers.

Skills

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM'ssystem and processes as they apply to procurement and logistics; and,

Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of either Arabic, French, or Spanish is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to Apply

For more information and job application details, see; International Organization for Migration Supply Chain Officer Jobs in South Sudan

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