International Organization for Migration Supply Chain Officer - Accra Jobs in Ghana

International Organization for Migration Supply Chain Officer - Accra Jobs in Ghana

Context:

The Coastal States Stability Mechanism (CSSM) aims to increase state presence and community resilience in remote areas of Benin, Ghana and Togo that are at risk of encroachment by violent extremist organizations.

The CSSM is funded by the United States Agency for International Development (USAID) and the German Federal Foreign Office (GFFO) and aligns with the US Strategy to Prevent Conflict and Promote Stability and the GFFO’s Concept on Foreign and Security Policy Strategy for an Integrated Peace, as well as regional and national efforts to prevent violence.

The CSSM will be implemented by IOM in close coordination with GFFO, USAID, as well as with communities in priority zones and all levels of the host Governments.

Under the overall supervision of the Chief of Party, and the direct supervision of the Resources Management Officer (RMO) and in close coordination with the Senior Resources Management Officer (SRMO) in Accra, Ghana, the Regional Office, and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

The Supply Chain Officer will also receive guidance from, and provide reporting to, IOM Washington in line with the agreed-upon ‘four-corner management model’.

Core Functions / Responsibilities:

Contribute to the strategic planning for supply chain related activities of Country Offices (COs) in Ghana, Benin and Togo for the CSSM project in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ.

Conduct logistics capacity assessment and market research to keep abreast decision-makers about local market trends and developments; analyse statistical data and market reports on the commodity situation, production patterns and availability of good and services.

Coordinate and monitor all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CSSM project. Prepare regular progress reports, statistical information and briefing notes, as required.

Contribute to the management of the supply chain activities for the CSSM project, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide support, guidance and training to the relevant staff with respect to the related policies, rules and regulations.

Identify supply chain bottlenecks (value stream mapping) and propose the optimization of the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner.

Contribute to the review of the procurement requests, identify service providers, and evaluate information regarding vendor's performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors.

Solicit bids, quotations and tender documents, oversee bidding process and provide support for executing the procurement transactions, analyse the offers assuring conformity to

specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; prepare purchase orders and ensure receiving authorization in line with the CO’s delegation of authority matrix.

Liaise with the programme management and provide technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations.

In coordination with relevant parties, ensure timely submission of asset, procurement and other reports within the COs, Regional Office and relevant HQ departments, as appropriate.

Contribute to the establishment and management of robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization's assets and prevent fraud, while ensuring that country specific administrative procedures are in place and followed in accordance with the Organization's rules and regulations.

Support and monitor the maintenance and repair of office facilities, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers, when it is feasible and determined to be cost effective.

Provide training and guidance to the SCM staff of COs, while monitoring, evaluating and supporting their professional and career development.

Supervise two or more staff members in the Accra management office, including the National Infrastructure Officer and any driver(s) assigned to CSSM in the Accra management office.

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Business Administration, Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,

University degree in the above fields with four years of relevant professional experience.

Experience

Experience in managing diverse procurement and logistics operations; and,

Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers.

Skills

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics; and,

Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to Apply

For more information and job application details, see; International Organization for Migration Supply Chain Officer - Accra Jobs in Ghana

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