International Organization for Migration Regional Resources Management Officer Jobs in Kenya

International Organization for Migration Regional Resources Management Officer Jobs in Kenya

Position Title: Regional Resources Management Officer

Duty Station: Nairobi, Kenya

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Regional Director (RD) in the Regional Office for East and

Horn of Africa in Nairobi, Kenya, and the direct supervision of the Senior Regional Resource Management Officer (SRRMO), and in collaboration with relevant units at Headquarters (HQ), Administrative Centres (MAC and PAC) and the IOM Regional Office for European Economic Area in Brussels, Belgium, the Regional Resources Management Officer will be responsible for providing specialized resource management support to the Regional Office (RO) and Country Offices (CO) under RO Nairobi.

The Regional Resources Management Officer will oversee the financial management of regionally managed projects Joint Initiative (JI), Better Migration Management (BMM), Migrant

Response Plan (MRP), Foreign, Commonwealth & Development Office (FCDO) and others, thereby ensuring compliance with the IOM and the donors' financial rules and regulations.

The Regional Resources Management Officer will also oversee Supply Chain and Human Resources functions within the context of regional projects and will oversee the compliance functions for the Regional Office and its Country Offices.

Core Functions / Responsibilities:

Coordinate overseeing the financial management for all activities of the European Union (EU) regionally managed programmes and other regionally managed projects, including the oversight of financial expenditure and accountability, and undertake preliminary financial analysis of all activities for Implementing CO’s.

Provide input for donor financial reports and oversee the preparation of donor financial reports following IOM regulations and established procedures and coordinate the consolidation of the same, for submission to relevant units for endorsement.

Review Assets and other financial data prepared by Implementing CO’s. Bring issues or anomalies to the attention of senior management and provide information and guidance to COs on the appropriate application of internal controls and processes.

Oversee monitoring of the budget control and analyse variances between budget and actual expenditures based on the donor agreement, for the regionally managed projects.

Inspect payroll versus Implementing CO’s EU budgets and other regionally managed projects, ensuring that salaries are correctly allocated to projects and consistent with IOM's projectization criteria.

Review the methodologies followed in the CO’s when engaging with IPs and ensure that COs adhere to the Supply Chain management rules and requirements of the Donors, like the flow-down provisions, etc.

Also, ensure that the payment schedules are consistent with what is acceptable from a financial perspective.

Monitor the financial exposure of the regionally managed programmes and projects regularly and ensure they don't run into a deficit, especially when committing to the reintegration of individuals. Flag this to the senior management, timely.

Analyse and interpret the financial policies of IOM and donors and provide solutions to a wide spectrum of complex financial issues, in coordination with the SRRMO and, where applicable, the Manila Administrative Centre (MAC) and/or the Department of Resources Management (DRM).

Coordinate the financial and administrative aspects of agreements for the regionally managed projects in close coordination with relevant Project Managers and the Office of Legal Affairs.

Strengthen internal controls by documenting and streamlining approval processes, including control of accounts, monitoring of cash management, and large

Supply Chain activities.

Follow up on CO’s execution with IOM and Donor's rules, regulations, policies, and strategies, implementation of the effective internal control, proper design, and functioning of the financial resources management system.

Guide the process of budget preparations/ revisions and their submission to the Donorjointly with the CO’s.

Provide support and guidance to the Resource Management Unit (RMU) of RO, and monitor and oversee the financial management activities of the RO including oversight of financial expenditure and accountability.

Participate and contribute to the Senior Management Team activities in developing and implementing a short and long-term strategy for RO in general and for the regionally managed programmes/project. Liaise with Project Managers at the COs’ levels regarding program budgets, funding levels of ongoing activities, and estimated funds coming in through foreseen future events.

Act as Focal Person for external and internal audits from the Donors and ensure that compliance with the donor requirements is always respected, to facilitate a successful Audit.

Liaise with Donors on RMU matters regarding new, ongoing, or completed projects as required.

Carry out verification missions to the COs and review, validate, and report on the findings and provide recommendations on how to address the shortcomings. Share the report with relevant colleagues in RO Nairobi, Brussels, and when necessary, with DRM and Office of the Inspector General (OIG).

Provide first-line support, guidance, and training in the Region concerning IOM's policies and procedures relating to resources management matters.

Oversee the Legal and Compliance Unit of RO Nairobi and provide support to the implementing partner selection and engagement process.

Oversee Supply Chain and HR functions within the context of regional projects.

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master's degree in Finance, Accounting, Public Administration, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or

University degree in the above fields with seven years of relevant professional experience.

Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

Experience in financial management, accounting, and budgeting;

Field experience, including coordination and cooperation with international institutions and coordination bodies;

Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;

Experience using corporate IT systems and software; and,

Experience in liaising with governmental and diplomatic authorities as well as with international institutions.

Skills

Good knowledge of IOM/UN finance, supply chain, and HR procedures and rules; and,
Knowledge of IPSAS and SAP highly desirable

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

How to Apply

For more information and job application details, see; International Organization for Migration Regional Resources Management Officer Jobs in Kenya

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