International Organization for Migration Project Associate – Information Management Jobs in Ethiopia

International Organization for Migration Project Associate – Information Management Jobs in Ethiopia

Organizational Context and Scope

Under the overall supervision of the Head of Sub Office, technical supervision of Information Management Officer, and direct supervision of Senior CCCM Project Associate, the successful candidate will perform the following functions.

Core Functions / Responsibilities:

Assist in the implementation and monitoring of CCCM project activities and support in implementation of field level CCCM activities under all four CCCM pillars, Coordination & Information Management, Community Participation & Self-Governance, Site Planning, Development & Improvement, and Capacity Building.

Retrieve, compile, summarize, analyse, and present information/data on specific project topics.

Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.

Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.

Assist in the design, development and maintenance of databases and data collection for the CCCM area of operations. Assist, at the field level, in developing data collection tools, databases and statistical reports and sites maps.

Assist CCCM Program in the development of its GIS system for the production of maps related to database elaborations.

Assist the Information Management Officer in developing or enhancing data collection tools (such as ODK), databases and statistical reports.

Draft status reports, identifying shortfalls in delivery, bring them to the attention of the supervisor and suggest remedial actions.

Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.

Respond to complex information requests and inquiries; set up and maintain files/records; organize meetings, workshops and training sessions;

Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.

Assist in monitoring work of implementing partners and report non-compliances to the supervisor.

Provides guidance/training to new/junior staff.

Perform other related duties as assigned.

Required Qualifications and Experience

Educational Qualification

Diploma or University degree in Computer Science, Social Sciences, Business Administration, or related field of study from an accredited academic institution.

Experience

Minimum of five years relevant experience for Diploma holders and three for Bachelor holders

Experience in liaising with governmental authorities,

national/international institutions, United Nations agencies and non-governmental organizations;

Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,

Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Knowledge of the broad range of migration related subject areas dealt with by the Organization; and,

Knowledge of UN and bilateral donor programming.

Knowledge of financial rules and regulations.

Skill

Good computer knowledge

Ability to adapt technical knowledge and expertise to specific project or activities; ability to work with colleagues from different cultural and professional backgrounds; flexibility to perform and deliver in difficult and rapidly changing situations is essential.

Ability to work quickly and accurately and pay attention to detail.

Willingness to assist efficiently in a very busy project environment.

Ability to meet deadlines and work under pressure.

Ability to present clear and concise information and good communication skills i.e., Strong writing and reporting skills,

Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds

Languages

Thorough knowledge of spoken and written English is required.

Knowledge of the local languages is an advantage i.e Tigrigna.

How to Apply

Interested applicants are required to send application letter enclosed with your updated CV to RECADDIS@iom.int. Please putthe vacancy number, job title and the duty station you are applying for in the subject line i.e.“Application for Project Associate - Information Management, Mekelle, IOM-SVN/0075/2023, ”

Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

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