International Organization for Migration Logistics and Warehouse Officer Jobs in South Sudan

International Organization for Migration Logistics and Warehouse Officer Jobs in South Sudan

Context:

Under the overall supervision of the Head of Resources Management and the direct supervision of the Head, Supply Chain unit, and in close coordination with the Pipeline Coordinator (Shelter/Non-food items & WASH) in Juba, the Logistics and Warehouse Officer (Roving) will be responsible and accountable for managing of IOM South Sudan Country Office’s warehousing operations and effective administration of IOM Asset Management guidelines.

Core Functions / Responsibilities:

Manage the warehousing activities of South Sudan Country Office (CO) and provide first-line support, guidance and training in the country with respect to IOM’s policies, financial rules and regulations, and procedures relating to warehousing matters.

Coordinate and monitor the implementation of appropriate warehouse processes, procedures and solutions, ensuring a solid internal control system in the field and Sub-Offices within South Sudan.

Supervise and coordinate all warehouse tasks and activities; including budgeting, scheduling provision of materials and equipment needed by the Sub-Offices.

Prepare regular monthly progress reports, statistical information and briefing materials on warehousing matters, as required.

Translates IOM policies and guidance into actionable plans, including: developing required new and/or improved business processes and supporting standard operating procedure for warehouse operations and administration and in support of the implementation of the new Enterprise Resource Planning (ERP) system, as required.

Advise and monitor on warehouse space, storage layout, warehouse inventory address systems and requirements for handling equipment.

Ensure that a system is in place to optimize the warehouse stock layout, stock cards updates, and inventory tracking system to minimize cost.

Plan and conduct periodic warehouse physical inspections to ensure accuracy of inventory counts, identify impairments and take corrective actions in the case of discrepancies and/or stock deterioration.

Contribute and provide technical inputs to the establishment of a system to dispose impaired supplies.

Supervise the work of Quality Control Assistant during the quality inspections to control the specifications of procured goods using specialized equipment. Ensure proper documentation is adhered to as per IOM’s quality inspection procedures.

Monitor the implementation of periodic physical inventory counts to ensure the counts conform to the values in the inventory tracking system, and to verify the conditions of supplies in stock.

Supervise and monitor the work of Warehouse Unit’s staff to ensure accurate, up-to-date warehouse records, documents, and files, which includes copies of Purchase Request Forms (PRFs), Purchase Orders (POs), Core pipeline requests, waybills, Goods Received Notes, packing lists, etc. are kept accordingly.

Warehouse records should accurately reflect actual inventory, receipts, goods returned, withdrawals and impaired goods and losses.

Follow up with Sub-Offices to ensure timely submission of required reports and documentation to relevant units regarding the warehouse activities.

Provide technical support and training to the Warehouse Unit’s staff including on warehouse procedures, inventory management and update, safety and security.

Establish and maintain a file containing training records for the Unit’s staff.

Conduct monthly warehouse meetings to review planning/issues and to conduct

ad-hoc training.

In close coordination with the Procurement and Logistics Officers, plan and implement transportation of cargo as requested by relevant units.

Recommend the most efficient and safe mode to transport cargo, either by road, air and/or barge.

In close coordination with the Procurement and Logistics Officers and the Resource Management Officer (RMO), ensure that the reporting and auditing requirements of all warehouses in Sub-Offices are observed and followed.

In coordination with Security Officer of South Sudan CO, ensure the safety and wellness measures in warehouse management are implemented and followed, including the implementation of Minimum Operating Security Standards/ Security Risk Management (MOSS/SRM) requirements.

Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

Master’s degree in Logistics and Supply Chain Management, Business Management, Engineering, Architecture, Urban Planning, or a related field from an accredited academic institution with two years of relevant professional experience; or
University degree in the above fields with four years of relevant professional experience.

Certification in Procurement, Logistics or Supply Chain management is an advantage.

Experience

Proven experience in large scale warehouse and logistics management both in emergency and development context;

Experience in shelter and non-food items-related activities, preferably in construction of large quantity shelters in natural disaster response and other displacement situations;

Experience in risk reduction and management; and,

Experience in coordination with governmental authorities and with other national and international institutions.

Skills

Broad sector knowledge and/ or field experience in the areas of shelter and disaster response;

Excellent writing and communication skills in English;

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to procurement and logistics;

Good level of computer literacy, including database applications; and,

Good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French, Spanish and/or a local language is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


How to Apply

For more information and job application details, see; International Organization for Migration Logistics and Warehouse Officer Jobs in South Sudan


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