International Organization for Migration Logistics and Facility Management Officer Jobs in South Sudan
International Organization for Migration Logistics and Facility Management Officer Jobs in South Sudan
Context:Under the overall supervision of the Chief of Mission (COM), direct supervision of the Head of Supply Chain, and administrative supervision of the Head of Resource Management Unit, the
Logistics and Facility Management Officer will work closely with the Procurement and Logistics Officers in Juba and will be accountable and responsible to ensure the appropriate implementation of instructions and policies governing the management of resources related to procurement and logistics in the mission.
The Logistics and Facility Management Officer will be in charge of supporting continuing operations including logistics and procurement services in Juba. In accordance with the IOM's guiding principles, the Logistics and Facility Management Officer will also help provide recommendations aimed at boosting the efficacy and efficiency of Juba, South Sudan's logistics management; in compliance with IOM’s principles of:
Responsibilities:
Manage logistical activities in Juba and provide logistical support to the field offices including shipments and convoy handling, logistical support for programs and humanitarian hubs, staff guest houses management, property and assets control for hubs and staff guest houses, fleet service/maintenance and Common Transport Services (CTS), administration.
Take responsibility for all planning, implementation and monitoring related to logistical needs of the mission.
Follow up and liaise with procurement unit on all facility-related tasks, keeping management informed of estimated delivery times or any changes that may affect pre-determined delivery conditions; ensure all expected merchandise is received in accordance with Purchase Order (PO) specifications and that all goods are in good condition.
Coordinate repairs, regular and preventive maintenance, expansions and installation of infrastructure (both conventional and temporary) in close coordination with senior management. Recommend maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
Draft property lease contracts and
rental agreements in coordination with procurement and Legal Department in HQs; ensure that finance unit is aware of contractual terms and conditions. Monitor owner's/service providers compliance to contractual agreements and coordinate utility payments.
Coordinate CTS activities at mission level and ensure proper tracking and timely reporting of CTS activities.
Required Qualifications and Experience:
Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement or a related field from an accredited academic institution with two years of relevant professional experience; or,
University degree in the above fields with four years of relevant professional experience.
Certification in Procurement, Logistics or Supply Chain management is an advantage.
Experience
Progressive responsible experience in procurement and logistics operations;
Experience working in complex humanitarian operations, specifically meeting timelines; and,
Experience living and working in a conflict environment.
Skills
Knowledge of asset management processes and procedures;
Ability to supervise, direct, coach and mentor staff;
Excellent level of computer literacy and good knowledge of SAP/PRISM required;
Good knowledge of related logistical system/applications;
Motivational skills to solve/address day to day challenges;
Team player and can work in minimum supervision;
Has organizational and planning skills; and,
Has good communication and negotiation skills.
How to Apply
For more information and job application details, see; International Organization for Migration Logistics and Facility Management Officer Jobs in South Sudan
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