International Organization for Migration Jobs Opportunities in Kenya
International Organization for Migration Compliance Officer Jobs Opportunities in Kenya
ResponsibilitiesFollow up with IOM Kenya to ensure timely submission of necessary asset and procurement reports and documentation to relevant HQ Departments and to MAC/PAC, as appropriate.
Prepare and implement guidance for procurement, contracting, warehouse operations and asset administration that are compliant to IOM's general instructions, policies and procedures. Organize and maintain systems and procedures for procurement and contracting of supplies, equipment, services needed by IOM Kenya.
Serve as the main focal point for the Kenya mission in relation to ensuring the authenticity of all bidding documents, tenders and vendor accreditations. Ensure that all procurement and contracting processes are in full compliance and all activities are up to date with IOM and donor reporting and auditing requirements. Lead relevant meetings related to Procurement and Logistics and ensure a proper tracking system is in place to record all meetings and issues that may result in non-compliance of IOM policies.
In line with the IOM procurement manual (IN/168) and Field Authorization matrix, and in coordination with the Regional Procurement and Logistics Compliance Officer/RRMO, ensure that segregation of duties within the mission are well aligned and compliant to IOM policies, rules and regulations.
Develop and implement appropriate internal control mechanisms to safeguard organization’s assets, including ensuring the insurance policies are in place for IOM Kenya. Monitor IOM Kenya purchases and ensure the coordination mechanism with the RO and GPSU in MAC is in place. Identify logistical bottlenecks and propose ways to fill in the gaps and ensure proper distribution mechanisms are in place.
Work with programme management in IOM Kenya and provide support in preparing and issuing calls for proposals and bidding documents for the tendering of projects. Ensure proper biddings are done transparently and in accordance with the set rules and regulations under the Procurement Manual IN/168.
Provide guidance to IOM Kenya to implement a contract tracking and administration system to ensure proper tracking and monitoring of contracts and agreements procured by
projects. Provide support in drafting contracts agreements and ensure that proper coordination with Legal Unit in Geneva is adhered to prior to any engagement to the contracting party.
Provide quarterly reports in line with assessments and recommendations provided through the RO. Monitor and implement mechanisms to prevent fraud and corruption. Follow up on audit reports, including on the implementation of audit recommendations. Report all concerns and issues related to non-compliance of IOM policies, rules and regulations immediately to the COM and RO.
Ensure the compliance of mission operations with IOM rules, regulations and policies, and ensure efficient and effective implementation of corporate operational strategies, and monitoring of achievement of results.
Perform such other duties as may be assigned.
Qualifications
Master’s degree in Business Administration, Supply Chain Management, Public
Administration, International Relations or a related field from an accredited academic institution with five years of relevant professional experience; or
University degree in the above fields with seven years of relevant professional experience.
Certification in Procurement, Logistics or Supply Chain management is an advantage.
Five years of experience in managing diverse procurement, supply chain and logistics operations;
Excellent level of computer literacy and good knowledge of SAP/PRISM required;
Demonstrated experience in training and managing large teams of co-workers, managing vendors and suppliers;
Extensive knowledge of IOM or UN internal procurement and financial rules and corresponding
ERP components (preferably SAP-based).
How to apply
Interested candidates should apply online by 16th January
For more information and job application details, see; International Organization for Migration Compliance Officer Jobs Opportunities in Kenya
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