International Organization for Migration Administrative Assistant (CAD) – Consultant Jobs in Kenya

International Organization for Migration Administrative Assistant (CAD) – Consultant Jobs in Kenya

Organizational Context and Scope

The International Organization for Migration (IOM) is the UN Migration Agency. With 174 member states it is committed to the principle that humane and orderly migration benefits migrants and society. Established in 1951 and now active in over 400 field locations worldwide, IOM works with partners, government and civil society to:

Assist in meeting the operational challenges of migration and mobility

Advance understanding of migration issues

Encourage social and economic development through migration; and

Uphold the human dignity and well-being of migrants and mobile populations.

IOM’s Regional Office for the East and Horn of Africa supports and monitors the following countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, South Sudan, Tanzania and Uganda. Specifically, the Climate Action Division (CAD) under which this position is advertised, works in the context of environmental degradation, natural hazards and climate change to find:

Solutions for people to stay

Solutions for people on the move

Solutions for people to move in a safe, orderly and regular way

IOM’s EHoA Regional Office is currently leading on efforts to raise the profile of Migration, Environment and Climate Change at the regional policy levels and the new Kampala Declaration on MECC is the most significant achievement in the region to date. It provides IOM with an unparalleled opportunity to raise the profile of migration and human mobility in the context of climate change and promote policy coherence at the highest levels.

It is therefore crucial that the opportunity to support MSs to promote the Kampala Declaration on MECC both upwards at global forums such as COPs and also downwards to operationalise it, is not missed and continues to remain a priority for the organization.

Responsibilities and Accountabilities

Tangible and measurable outputs of the work assignment

Assist in preparation and execution of Climate Action Division (CAD) events such as conferences and workshops, including logistical arrangements, preparation of invitation documents, purchase requests and track progress towards deadlines, alerting supervisor when there are bottlenecks.

Support in note taking and drafting reports from internal and external CAD related meetings and events.

Make travel and hotel arrangements for staff and external delegates for CAD events and track the status of preparations.

Support coordination with CAD focal points from IOM country offices in planning regional events.

Assist in monitoring success of events and identifying good practices, challenges and lessons learnt.

Support in CAD knowledge management including

maintaining databases such as SharePoint and ensure they are up to date.

Support the CAD team in gathering/collating information related to studies and research as needed.

Support any other tasks assigned

Performance indicators for the evaluation of results

Successful events with timely arrangements of documents, logistics, procurement processes and other areas of work.

Provides quality notes and report drafts based on IOM reporting guidelines.

Gathers and provides information and information management in a clear and concise manner.

Demonstrates ability to work proactively and demonstrates willingness to learn the IOM processes and the MECC thematic area.

Professional, clear and timely communication with the CAD team and relevant stakeholders

Education and Experience

High school diploma with three years of relevant experience; or,

Bachelor’s degree in Business Administration or related fields from an accredited institution with one year of relevant professional experience

Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint,Outlook;

Attention to detail, ability to organize paperwork in a methodical way;

Discreet, details and clients-oriented, patient and willingness to learn new things; and,

Ability to work effectively in a team of colleagues of varied cultural and professional backgrounds.

Self-paced, excellent communication, organizational skills and able to meet tight deadlines, particularly if working remotely.

Proven ability to produce quality work accurately and consistently according to set deadlines.

Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.

Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision

Languages

Required : Fluency in English is required. Working knowledge of French or any other UN Official language is advantageous.

How to Apply

Interested candidates should submit CV and a cover letter indicating the Call for Application Number (CFA No.), Position Title and the Duty Station with three professional referees (supervisors) and their contacts (both email and telephone) to: ronairobihrdrec@iom.int

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