International Medical Corps Program Assistant Jobs in Ethiopia
International Medical Corps Program Assistant Jobs in Ethiopia
Job DescriptionGeneral Responsibilities:Performing general project specific support by closely working with logistics, finance, HR and field project staff
Assisting a specific administrative and project tasks as instructed by the senior nutrition manager
Assisting with all project specific filing documents in reference files in line with International Medical Corps filing/documentation system
Manage project activities recording in the data base
Regularly report to the senior nutrition manager on progress, challenges and constraints of the work
Financial Support:
Facilitate and follow up the collection of weekly and monthly cash advance requests; facilitate approval process at all level.
Support on cash advance bank transfer to the respective field project nutrition team
Assist field project staff on the required document for activities and perdime settlement
Manage field activities payment with project team when it is required
Track field monthly budget utilization and provide an input for the monthly pipeline report and projection
Facilitate project specific expenses document submission to Feed the Future Ethiopia Value Chain Activities country office and follow up for any enquires
Logistics support:
Facilitate vehicle Work Order (WO), any project related Procurement Requests (PR) approval process
Follow up with logistics and ensure timely delivery of vehicles to the field and track the vehicle utilization, as per the WO
Ensure timely delivery of procured items to the field team and facilitate paper work with the logistics team
Support travel and logistics arrangements for project staff traveling to the field and visitorsa
Provide logistical and communication support
for activities like nutrition campaigns, invitation letter preparation, distribution (in case of Oromia region)
HR Support:
Facilitate and support HR tasks such as mobile scratch card distribution
Facilitate and follow up project staff medical expenses reimbursement
Track project staff leave and sick days timely utilization
Facilitate and organize project specific staff recruitment within International Medical Corps
Other tasks
Perform flexibly any additional tasks to be ordered
Job Requirements
Degree in Business administration, Management and/or in a related field of study
At least five years of relevant experience in project support/facilitation and communications
Experience working on USAID funded projects
Excellent writing and speaking skill in English
Familiarity with International NGOs operations, coordination structures, and the mandates of donors especially USAID
Ability to exercise sound judgment and make decisions with limited supervision
Ability to work independently and meet deadlines
Extremely flexible, and have the ability to cope with stressful situations and frustrations
Team player and strong communication skills, both oral and written in English
Proficient in computer applications, especially with MS Word and MS Excel, MS PowerPoint a plus
How to Apply
Interested applicants who meet the above requirements should submit their application letter and CV through our website before OR on January 20th 2019.
Only short listed candidates will be contacted.
Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.
For more information and job application details, see; International Medical Corps Program Assistant Jobs in Ethiopia
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Ethiopia.
