International Medical Corps Procurement Manager Jobs in Kenya

International Medical Corps Procurement Manager Jobs in Kenya

Hierarchical Supervisor: Logistics Coordinator.

Supervises: Senior Logistics Officer and Logistics Officers.

About International Medical Corps

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide.

Job Purpose

Main Tasks & Responsibilities

Coordination and Representation

Manages the country procurement activities.

Provides technical oversight, input, and direction to Logistics & Supply Chain staff on procurement matters

Supports initial Logistics and Supply Chain assessment and continuous reassessing of the operational context

Ensures procurement activities are conducted in line with applicable policies, procedures, SOPs
and guidelines.

Actively engages in projects planning, design, and budgeting

Develops and implements procurement strategies in line with country program/operation strategy and preparedness plan.

Enhances business coordination among the logistics, program and finance departments to develop consensus around priorities and joined problem solving

Identifies and anticipates procurement related risks impacting program activities.

Develops and implements related risk mitigation/reduction activities.

Ensures that procurement support
requirements for effective project support, are correctly accounted for and budgeted in all project proposals.

Develops procurement solutions, feed other departments with relevant procurement information and data useful to enhance project deliverables
and seeks feedback to ensure actions on identified improvements.

Drive operational excellence to achieve optimal efficiency and cost-effectiveness in procurement.

Identify and share ideas, innovations, best practices and request for improvements related to
procurement business processes and related tools at local and global level.

Implements, analyzes and monitors KPIs for procurement aspects.

Ensures standard reports are prepared, analyzed and shared with stakeholders as per standard requirements and schedule.

Responsible for implementation of US Export Compliance regulations and Anti-Terrorism and
Prohibited Party Screening Policy, within procurement activities of the country mission.

Ensures that procurement activities minimize negative impact on environment.

Procurement and Supply Chain

Accountable for the timely and transparent acquisition of equipment, supplies and services, for program support and implementation

Ensures open, transparent, ethical and free competition for procurements is adhered too.

Maps and analyzes the IMC supply chain for country operations.

Ensures that market surveys are performed regularly, to inform sourcing strategy through understanding of the market

Ensures that vendors are registered, assessed, and prequalified (as required).

Ensures Service Level Agreements (SLAs) for purchase and delivery of supplies/ equipment/ services are agreed with supported departments, monitored, periodically reviewed and updated.

Ensures that procurement planning timelines accounts for agreed SLAs.

Responsible for supporting the development of the project Procurement Plan process and launch of procurement activities to enhance project timely work-plan implementation

Ensures that Procurement Plans are shared, consolidated, and integrated in the Country Procurement Strategy.

Ensures proper implementation of item catalogue use in procurement activities, including initiation of addition for any new items as appropriate.

Ensures that Blanket Purchase Agreement (BPA) are implemented and monitored for essential and
frequently purchased commodities/ services/ equipment.

Promotes enhanced business and advanced negotiation practices, positive and ethical business relations with suppliers.

Act as procurement officer for complex, strategic, high risks and high value procurement actions.

Reviews procurement documentation above country procurement approval threshold prior to
submission for HQ approval.

Responsible for ensuring regular feedback on procurement activities progress is available to all stakeholders

Ensures documented quantity and quality control for all deliveries.

Ensures that performance of vendors is monitored and documented to mitigate risk of future engagement of under-performing vendors.

Ensures timely payment request to Finance, in line with contract payment terms.

Ensures close collaboration with HQ Global Logistics & Supply Chain team to coordinate on timely delivery of international orders and other remote support activities or projects.

Staff Capacity Building and

Performance Management, Learning & Development

Provides leadership and support to all IMC logistics and supply chain staff on procurement related matters.

Builds and maintain fit for purpose team structure with appropriate segregation of duty

In collaboration with Coordinator Logistics, recruits, inducts, coaches, trains, supervises and
mentors direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely constructive performance feedback, and documented performance reviews.

Identifies training requirements/gaps.

Make frequent field visits to ensure that appropriate care and training are being conducted and to offer support to procurement staff.

Maintains open and professional relations with team members and offers guidance to enable staff to successfully perform in their roles.

As part of succession plan and nationalization goals, identifies trains and develops capability and capacity of national staff to successfully transition roles

Compliance, Audit and Related Controls

Accountable for procurement activities compliance with IMC policies and procedures and applicable donor regulations and local laws.

Responsible for implementation of control mechanisms over procurement activities compliance.

Remains updated of donor policies and procedures related to procurement and is responsible for timely dissemination and consistent application across the country program.

Conducts assessment and evaluation of risks impacting procurement and ensures action plans are
in place to mitigate, minimize or remove risks impact.

Maintains accurate filing systems, with documented and auditable records of all procurement transactions and reports.

Ensures timely submission of mandatory procurement trackers and reports to the country
management team, and Global Logistics & Supply Chain team, in line with IMC policies and
procedures.

Implements corrective measures

Provides responses to audit queries

Ensures Export Compliance requirements for all procurement actions are screened, applied and
properly documented

Consults with HQ Focal Points for export compliance on existing licenses requirements
and need for any new license or renewal of licenses required to conduct operations.

Fraud Prevention

Committed to fraud prevention, detection, reporting and fraud risk reduction.

Logistics Management & Information System (LMIS)

Supports implementation of software solution for procurement at country level.

Ensures LMIS users are trained on procurement software solutions

Person Specification

A Bachelor’s degree in Humanitarian Logistics, Supply Chain Management, International transport, business trade, or Humanitarian Supply Chain Management.

Over 7 years of relevant experience working in humanitarian logistics.

Commitment and demonstrated skills to build national staff capacity in the areas of logistics
management, supervision and monitoring.

Advanced use of MS pack.

Able to build staff capacity on design and use of excel forms.

English (Able to read, analyze and interpret business contracts, technical procedures, or governmental regulations.

Ability to write reports.

Prior knowledge and understanding of donors’ rules and regulations applicable to Logistics and
Procurement

Valid Driving license (preferred).

Ability to define problems, collect data, establish facts, and draw valid conclusions

Ability to interpret an extensive variety of technical instructions

Strong organizational and problem-solving skills with analytic approach.

Strong interpersonal, management and leadership skills.

Experience in remote management.

Ability to create and maintain effective team spirit.

Ability to integrate and work well within multi-ethnic and multicultural team.

How to Apply

IMC Somalia is inviting qualified candidates who meet the above requirements to send their cover letter and CV to the following email addresses: somaliajobs@internationalmedicalcorps.org indicating the name of the job as Procurement Manager in the email subject clearly.

Deadline for applications is 4th November 2022.

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