International Institute of Rural Reconstruction Admin Intern in Nairobi

Key Responsibilities:

Ensure proper management of office equipment, proper maintenance, repairs, for all office equipment/assets.

Ensure proper maintenance of office and supervise the cleaning process.

Assist in Coordinating logistics for travel/accommodation/conferences, ticketing, visas, and pickups to/from the airport.

Support the Finance officer in organizing office cleaning and the drivers to meet their job descriptions, including meeting good cleaning standards for the office premises and vehicles.

Support updated records of assets and equipment, disaggregated per individual donor contract

Handle all incoming and outgoing calls as appropriate and handle all inquiries, including visiting clients.

Assist in planning and preparation of meetings, workshops and ensure the boardroom is always ready for such functions.

Direct visitors to the appropriate staff member and prepare itineraries.

Open and date stamp all general correspondences and sort all mails and update all phone / mail directories.

Update and follow up all delegated tasks to ensure progress to deadlines.

Assist in maintaining staff records and preparing schedules to ease follow up of staff information such as leave days, contract expiry dates etc. as directed by the Finance Officer

Carry out other administrative duties such as filing, typing, copying, binding, scanning as required.

General administration tasks as delegated

by the finance and administration officer

Perform other related duties as required by the management and assure discreet handling of all business.

Qualifications:

Degree in Human Resources Management, Business Administration, however a diploma holder with proven experience can be considered

At least 3 years relevant experience

Proficient in Administration matters

Able to communicate well with all levels of people.

Good writing skills

Meticulous, detailed, well-organized and able to work independently to meet date lines.

Excellent communication and interpersonal skills

Strong IT skills

Special working conditions:

The incumbent may have to work odd and/or long hours at a time to assist in completing special requests
from the programmes, finance or administration

How to apply

Send your application by Monday, May 14th 2018 to: recruitment@iirr.org

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