International Institute for Democracy and Electoral Assistance Administrative Officer Jobs in Kenya

International Institute for Democracy and Electoral Assistance Administrative Officer Jobs in Kenya

The Administrative Officer will provide high-level administrative support in accordance with project needs and requirements for the WPP Project and will be responsible for providing support to the project on the administrative, procurement and some financial aspects. Under the supervision of the Programme Manager, the incumbent will perform the following duties:

Key Responsibilities for this Position Include:

Supports the administration and performance management of contracts and agreements for service providers and/or partner organizations in line with International IDEA policies and in collaboration with the Regional Procurement and Compliance Officer;

Assists with expenditure control, ensuring adherence to International IDEA policies and procedures and advising team members on possible cost-saving measures;

Acts as a focal person for programme related procurements (Procurement of service, Events & Consultants) in line with International IDEA rules and procedures and ensuring compliance with SIDA financial and procurement policies for donor-funded projects:

Provide administrative support and inputs in the preparation of programme work plans, budgets, and proposals on WPP programme implementation arrangements;

Coordinates and monitors the usage and maintenance of the office equipment and vehicles;

Support the budget preparation and the finances of programmes/projects; prepare budget variance reports as required;

Fully manages the organization of meetings, conferences, and workshops (costing and booking venues, liaising with attendees, organizing travel, etc.). Assists with the preparation of meeting materials and follow-up production of documents;

Prepares activity budgets, expenditure reports, verifying all

supporting documents in line with International IDEA rules and procedures;

Drafting minutes of meetings;

Maintains a filing system for effective documentation of the project;

Support the Programme Manager in drafting general correspondence to donors and partners.

The Administrative Officer Must Possess and be Able to Demonstrate:

High school diploma is essential; University degree in management, administration, Finance or related field from a recognized university is considered an advantage

Minimum of five (5) years of experience in progressively responsible administrative work with high level contacts, or experience in support of project implementation

Excellent knowledge of Microsoft Office package (including MS Word, Excel and PowerPoint) required;

Experience working with ERP systems is desirable;

Experience of working in an international context with multi-cultural teams, e.g., in an intergovernmental organization is desirable.

Fluency in written and oral English is required. Knowledge of written and oral Swahili is an asset.

How to Apply

For more information and job application details, see; International Institute for Democracy and Electoral Assistance Administrative Officer Jobs in Kenya

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