International Growth Research & Evaluation Center Office Administrator Jobs in Uganda
International Growth Research & Evaluation Center Office Administrator Jobs in Uganda
Main purpose of the Job
Key Duties and Responsibilities
• Promote health and safety at work place and ensure hygiene
• Welcomes all IGREC guests and determine nature and purpose of visit and direct or escort them to specific destination
• Manage and supervise office personnel such as office attendant, security guard.
• Ensure effective utility management and prepare monthly and annual expenses report
• Ensure security of IGREC offices and equipment
• Prepare annual leave schedule, generate, track and submit monthly returns and maintain an updated leave register quarterly
• Review staff timesheets and follow-up to ensure timely monthly submissions.
• Review staff personnel files and ensure they are well updated quarterly
• Ensure documents are filed in time and track outwards documents
• Open, sort, screen incoming mails and distribute /dispatch outgoing mails and personnel documents
• Draft and type correspondences and other official documents
• Support in preparing correspondences and other communication from IGREC offices
• Ensure that all minutes are filled appropriately
• Receive and record receipts of service
• Ensure adequate office supplies, space and water
• Plan and track utilization of administrative resources and other office supplies to avoid wastage
• Provide logistical support to project teams
• Supervise renovations / repairs and ensure that IGREC offices
• Prepare administrative service contracts and ensure rentals are paid monthly
• Participate in the preparation of operations and administrative reports quarterly
• Conduct assets and inventory verification exercises, ensure safety is maintained and submit quarterly reports in time.
Key Skills:
• Managing processes
• Developing standards
• Promoting process development
• Staffing
• Supervision
• Reporting skills
• Inventory control
• Supply management
Education and experience
• Bachelors in Social Sciences, SWASWA, business Administration, Public administration and development studies.
• 2-3 years ‘management experience in an office setting
• Proficient with Microsoft Office software and phone systems
Work Authorization
Compensation
For more information and job application details see;
International Growth Research & Evaluation Center Office Administrator Jobs in Uganda
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