International Foundation for Electoral Systems Finance Officer Jobs in Kenya
International Foundation for Electoral Systems Finance Officer Jobs in Kenya
PurposeThe FO will provide office financial, administrative and operation support to the IFES-Kenya field office.
Specifically, FO will support the Director of Finance and Administration (DFA) with the day-today management and operationalization of IFES-Kenya’s financial and administrative systems.
Major Duties and Responsibilities
The FO will assist the DFA with the processing and execution of all financial transactions, expense tracking and record keeping, day-to-day office administration, management of local contracts and purchase orders, and other general support to program activities.
Furthermore, the FO will assist with/be responsible for:
Preparing local procurement packages and ensure procurements and expenditures are in accordance with FCDO and IFES policies and regulations.
Collecting office bills and making payments for regular office expenditures via credit card or IFES’ payment processing system.
Ensuring that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/chart of accounts.
Preparing vouchers in QuickBooks and preparing of checks for all project expenditures into QuickBooks accounting system.
Preparing, in close cooperation with the DFA, monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
Preparing end of month bank reconciliation and processing monthly payroll including withholding and payment of the necessary taxes to the authorities.
Forecasting field office monthly operational costs for cash flow management and preparing monthly wire transfer requests when necessary.
Reviewing petty cash custody and reconciliation as required.
Processing VAT exemptions for all applicable payments.
Tracking local employees’ vacation and sick leave accruals and usages.
Supporting the preparation of program events.
Overseeing the day-to-day management of all suppliers/vendors and managing all contracts/leases.
Providing supervision
and mentoring to team members as required.
Other duties as assigned by the DFA and/or the CD.
Skills and Specifications
Demonstrated professional experience and knowledge in Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles.
Familiarity with FCDO rules and regulations on financial management and procurement.
Ability to remain highly organized while handling multiple tasks under tight deadlines;
Ability to complete tasks with limited supervision;
Excellent reporting and document handling skills;
Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
Willingness to adhere to all principles of confidentiality.
Must value operating in a collaborative and cooperative environment.
Ability to show initiative, good judgment, and resourcefulness.
Ability to handle sensitive issues and address inclusion matters with integrity
Education and Qualifications
Bachelor’s Degree in Finance, Business Management or related required.
4 years of experience working with international NGOs on implementation of international technical assistance programs.
Experience working on FCDO-funded or other donor-funded programs.
Demonstrated professional experience and knowledge in financial and administrative management.
Relevant skills in automated accounting software systems and database spreadsheets.
Proficiency in Word, Power point, Outlook and Excel.
How to Apply
For more information and job application details, see; International Foundation for Electoral Systems Finance Officer Jobs in Kenya
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