International Committee of the Red Cross Administrative Assistant Jobs in Nigeria

International Committee of the Red Cross Administrative Assistant Jobs in Nigeria

Under the direct supervision of Head of Office/Finance and Administrative Manager, the Administrative Assistant handles various administrative and secretarial tasks e.g. (photocopies, mail delivery, document filing, contact with clients etc), Maintains contact with external interlocutors, update office records and responsible for specific administrative files.

Main Duties and Responsibilities

Ensures that the financial rules are implemented within the structure/office and understood by every employee

Manages fixed amount of cash for office needs

Reports weekly on use of cash to the F&A Manager in Jos and prepares weekly cash request in agreement with Head of Office when available

Highlight any Financial unclear or doubtful inputs, to F&A Manager in Jos

Plan cashflow forecast to cover potential expenditures

Ensure that Damaturu premises are furnished and equipped according to the standard list; follow up and processes the requisitions order linked to furniture or equipment

Keeps inventory of furniture and equipment up to date (excl. IT/Radio materials)

Ensures proper maintenance and follow up of the premises (including air conditioner, generator, fire extinguishers, disinfection, and fumigation of the office) and organises repairs/maintenance
Organises the maintenance and repair of office equipment (photocopiers, telephones, etc)

Follow-up on the utilities of Damaturu premises including maintenance and payments

Acts as a link for HR administrative tasks between employees and Head of Office/FAM – ensures the information flow

Checks sick leave Certificates and other absences to ensure respect of existing procedures

Maintains each personnel file up-to-date: ensures all original documents are sent to Abuja HR and a copy of each document is kept in Damaturu

Welcomes visitors, arranges for Hotel accommodation if necessary

Follows up on Field Trip Form (FTF) and make necessary arrangements for visitors

Answers the office phone and writes messages where necessary

Prepares and receives pouches

and delivers the courier to the final recipients

May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

Education and Experience Required

Bachelor’s degree/college certificate in Administration or a relevant field

Minimum of 2 years’ experience in a similar role (INGO, Embassy etc)

Desired profile and Skills

Fluent in written and spoken English and knowledge of local languages is an asset

Very well organized, with good planning abilities.

Knowledge of cultural & socio-economic environment of northern Nigeria

Computer literacy; proficient in Microsoft Office software skills (outlook, Excel Power Point, Word).


How to Apply

Send Curriculum vitae, application letter and NYSC Certificate to ABJ_Recruitment_Services@icrc.org
Clearly indicate “ABJ202200336 Administrative Assistant DAT" as the subject of your application
In the body of the mail, please indicate the following in the following format:
Qualification(s) - Current location - Languages you speak - Years of relevant experience


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