Insurance Regulatory Authority of Uganda Administration Officer Jobs

Job Purpose :

Maintain day-to-day administrative and logistical support for the smooth functioning of operations within IRA.

Duties and Responsibilities

Assist in administering and implementing Administration policies and procedures.

Maintain safe custody of administration related records and information

Make certain that all office equipment including automobiles are in good working
condition and are routinely serviced and repaired in accordance with relevant policies.

Take record of stock and ensure availability of supplies all the time.

Assist in general office management and recommend improvement areas.

Liaise with responsible officers and ensure maintenance of office equipment, furniture,
utility services and paying utility bills on time.

Ensure timely distribution of delivered items to respective offices for smooth operations.

Timely preparation of logistics for internal and external meetings, conferences and
workshops and, coordinate transport arrangements for staff.

Ensure effective implementation of IRA Motor Vehicle Operation and Management
Policy.

Verify samples of suppliers’ items before delivery, Prepare and distribute administration LPOs to suppliers to ensure quality and timely delivery of office supplies.

Participate in planning and development of budget and setting of annual targets for the Unit.

Carry out any other duty as may be assigned from time to time.

Key Performance Indicators

Timely delivery of supplies and documentation to the destinations.

Timely servicing of

all office equipment as per agreement.

Zero complaints from users of office equipment.

Availability of items, vehicles as and when needed.

Timely submission of reports.

Person Specifications

Qualifications

At least Bachelor’s (Honors) Degree in Business Administration, Procurement, Public Administration or any other management related degree from a recognized Institution or the equivalent of a bachelor’s degree in the related field.

Competencies

Personal presentation

Communication skills

Supervisory skills

Interpersonal skills

Reporting skills

Stores Management

How to Apply

Interested candidates who meet the requisite qualifications should submit their applications together with copies of detailed up-to-date CVs with at least three referees, not later than 5:00 pm on 7th September 2020 to:

The Chief Executive Officer
Insurance Regulatory Authority of Uganda
Plot 5 Kyadondo Road, Legacy Towers, Block B, 2nd Floor
P.O. Box 22855, Kampala

Or emailed to:

ira@ira.go.ug

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

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