Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya



Job purpose

  • The position is responsible for developing, planning and implementing
    effective records management and appropriate management of Authority’s
    records from documents creation, updating file index; ensuring security of
    information/files in the registry; up-dating and maintaining up-to-date file movement records, through to their disposal.

    Job specifications

    Duties and responsibilities will entail:

    Managerial/Supervisory responsibilities

  • Prepare and implement records management policies, strategies and
    procedures for effective service delivery

  • Oversee the management of electronic and / or paper – based
    information

  • Designing and developing filing systems that will ensure appropriate
    access to information while ensuring compliance with relevant
    legislation and regulations;

  • Ensuring that financial, legal or administrative requirements and
    regulations are complied with.

  • Ensuring that data is protected, classifying and indexing reports,
    destroying or archiving finished data/records.

  • Ensuring that records are easily accessible when needed.

  • Supervision of the Authority’s Records Management Office, filing
    systems, facilities, equipment and tools

  • Preparation and implementation of the Section’s annual budgets,
    annual work plans, procurement and disposal plan in compliance with
    the applicable laws and regulations;

  • The implementation of Quality Management System, risk management
    and knowledge management in the Section;

  • Mentorship and coaching of staff within the Records Management
    Section.

    Operational Responsibilities / Tasks

  • Coordinate the implementation of developed policies, processes and
    procedures within the department;

  • Coordinate and monitor the performance of the Records Management
    section to ensure that activities are in line with the overall strategy of
    the organization.

  • Coordinating the performance appraisal of staff within the Records
    Management Section to ensure
    attainment of Authority’s deliverables

  • Monitoring budget implementation within the department and advise
    on expenditure

  • Coordinate the activities of the Authority’s registries and to ascertain safe custody of all records;

  • Participate in the preparation and implement departmental budget

  • Set performance targets and undertake performance appraisal for direct reports.

    Person specification

  • Masters’ degree Information Science Management, Records
    Management or any of the Social Sciences plus a Certificate in
    Records Management/Information Management or other
    relevant and equivalent qualifications from a recognized
    Institution;

  • Bachelors’ degree in any of the following disciplines: -
    Information Science Management, Records Management or
    any of the Social Sciences plus a Certificate in Records
    Management/Information Management or other relevant and
    equivalent qualifications from a recognized Institution;

  • At least six (6) years relevant work experience;

  • Management Course lasting not less four (4) weeks; and

  • Meets provision of chapter six of the Constitution.

    Competencies and skills

  • Strong negotiation skills

  • Strong communication and presentation skills

  • Good mentorship and coaching skills

  • Leadership and supervision skills


    How to Apply

    For more information and job application details, see; Insurance Regulatory Authority Assistant Manager Records Jobs in Kenya

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