Innovations for Poverty Action Jobs in Tanzania

1. Innovations for Poverty Action Finance & Accounting Manager Jobs in Tanzania

Innovations for Poverty Action (IPA) seeks a qualified Finance and Accounting Manager to join the team of the IPA Tanzania office. This position is responsible for developing and coordinating financial operations and procedures in order to ensure organizational effectiveness and efficiency.

He/she will lead accounting and financial management and support operational and administrative tasks within Tanzania. The Finance and Accounting Manager will report to IPA Tanzania’s Country Representative and work in close coordination with all IPA-Tanzania office staff and IPA headquarters.

Responsibilities
Country Office Setup / Management
In coordination with the IPA Tanzania Country Representative, the Finance and Accounting Manager will be responsible for:

Developing best practice policies, procedures, and systems to facilitate efficient financial and operational management of the country office and its activities;

Consulting with IPA Local Counsel to ensure that IPA-Tanzania policies and procedures are compliant with applicable local and international regulations;

Providing capacity building for staff on financial management;

Assisting the Country Representative with the general administration and management of the IPA-Tanzania Country Office; and

Other work related duties that will be assigned by the Country Representative or her designee.

Financial Management

Banking

Preparation of cheques and attendance to other bank activities

Timely and accurate preparation of monthly bank reconciliation statements for all IPA Tanzania bank and petty cash accounts;

Drawing cash and making deposits into the organization’s bank account

Submitting all other bank correspondence e.g. drafts, transfer requests etc.

Writing receipts for cash received and ensuring that this cash is deposited promptly

Writing bank instructions whenever appropriate

Cashflow Management

Collecting and compiling monthly budgets and cash requests

Preparing and submitting monthly/quarterly/annual funding forecasts, cash flows and funding requests

Processing all fund transfers (international and within country)

Disbursements / Payments

Verifying advance requests and advance / expense returns

Reconciling expense advances and ensuring that accounts are within acceptable levels

Submitting expense advance statements to ensure that staff are aware of outstanding amounts

Ensuring that advance requests are monitored against budgets and authorized by the Country Representative

Reviewing expense advance retirements to ensure that they are complete and accurate, and have appropriate supporting documentation

Processing cash disbursements including petty cash reimbursements and expense advances

Processing accounts payable ensuring timeliness and accuracy of information

Processing accounts receivable ensuring timeliness, accuracy of codes and appropriate backup

Working with Country Representative to set up an internal control system to prevent fraudulent transactions

Payroll and Taxes

Processing of payroll and ensuring that pay slips are issued to staff at the end of each month

Managing staff registration with relevant government authorities (e.g. NSSF) and monthly filing of returns

Maintaining staff database and payment records


Reporting

Submitting monthly financial reports to IPA Global and in-country management

Assisting with financial reports to donors, as required

Accounting

Raising of payment vouchers and entering them in the check registers

Ensuring payments have appropriate authorization and appropriate supporting documentation

Recording payments, petty cash, expense reports, and receipts into SAGE

Making NSSF, PAYE and any other relevant (Pensions & Tax) submissions

Preparation, filing, and maintenance of proper accounting and financial records

Ensuring that confidentiality of all accounting related issues are respected and maintained at all times

Ensuring that the highest ethical standards of accounting and related issues are adhered to at all times

Upholding and enforcing all IPA accounting policies and procedures

Operations / Procurement
Note: these responsibilities will be temporary and directly related to the start-up of the office. When the office is large enough to justify the hiring of an Operations Manager, these responsibilities will be dropped from the FAM job description.

Source and manage relationships with competitive and reliable vendors to provide country office / project supplies, transportation, insurance, and personnel benefits (e.g. healthcare)

Ensure that all procurements being made in line with IPA procurement and finance policies and proper records of the process are maintained

Coordinate with clearing agents to ensure proper and expedient import and export from overseas and within East Africa

Ensure projects and the country office maintain appropriate inventories of assets and that these assets are insured

Work with Country Representative to secure all necessary permits to conduct research and operate within Tanzania

Assist Country Representative with the selection of an appropriate office site, lease negotiations and landlord relationships management, and office security management.

Qualifications

Bachelors degree in Commerce, Accounting, Business Administration, or other relevant field required. Masters Degree preferred.

Must be a registered accountant in Tanzania

At least 2 years of experience in a non-profit required

Enthusiasm for developing systems in a growing organization at start-up phase

Strong understanding of financial and tax regulations in Tanzania is essential

Knowledge of SAGE accounting software strongly preferred

Ability to maintain a high level of accuracy in preparing and entering information

Analytical and problem solving skills; decision making skills

Effective written, verbal and listening communications skills in English and Swahili

Attention to detail; good planning and organizational skills

Well-developed interpersonal and communication skills; high degree of professionalism

Computer literacy, specifically MS Excel for Windows

Ability to manage staff (supervisory experience)

Experience working within a complex organizational structure and managing work across multiple offices or field sites, spread across large geographic distances

Experience with USAID rules and regulations preferred

Application Instructions
Complete the J-PAL/IPA common application. After completing a brief registration, choose the Finance and Admin job category, then select “Finance & Accounting Manager, Tanzania”. Applications require a statement of purpose (cover letter) and CV.

Given the volume of applications received, only shortlisted candidates will be contacted for an interview.

For more information and job application details, see; Innovations for Poverty Action Finance & Accounting Manager Jobs in Tanzania

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