Infectious Disease Institute Finance and Administration Assistant Jobs in Uganda
Infectious Disease Institute Finance and Administration Assistant Jobs in Uganda
General SummaryThe post holder will provide finance, administrative, and secretarial support to the
ICYD/IDI OVC Project.
He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment.
Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as
appropriate.
Key Responsibilities
Support day-to-day IDI OVC Project activities in the Districts.
Participate in drawing of periodic work plans/budgets-in relation to the set targets.
Work with the Districts & Project teams to support delivery of OVC services.
Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
Develop monthly schedules to allocate use of vehicles.
Supervise the drivers.
Support in the management of project resources such as human resources, finances, vehicles among others.
Prepare financial reports on a monthly, quarterly and annual basis.
Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
Managing inventory of assets and supplies, monitoring critical level of stocks.
Coordinating between project operating units in resolving day-to-day administrative and operational problems.
Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
Preparing meeting minutes, meeting notes and internal support materials.
Manages staff Leave schedules and maintain an updated staff project leave tracker
And any other duties as reasonably assigned.
Person Specifications
Education Requirements
Bachelor’s degree in a finance related field
Additional training in accounting packages will be an advantage
Required Experience and Skills
A minimum of two years’ relevant work experience
Basic accounting and book keeping skills
Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs
Excellent communication and interpersonal skills; strong writing skills are essential
Ability to perform typing/word processing duties; knowledge of written communication formats and composition of such communications is crucial
Knowledge of general office practices and procedures particularly in filing, gathering and compiling information
The ability to consistently complete multiple requests in a timely fashion.
Ability to work independently and with minimal supervision
How to Apply
For more information and job application details, see; Infectious Disease Institute Finance and Administration Assistant Jobs in Uganda
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