Infectious Disease Institute Administrative Assistant Jobs in Uganda

General Summary

The role supports the administrative activities of the Coordinating Centre.

Key Responsibilities

To work closely with Chief Investigator, Project Leader, Clinical Trial Manager, Study
Coordinators and the IDI Research Office to support the implementation of activities
in line with clinical trial’s regulations and approved program work plans.

Manage the logistics of all NADIA meetings, including international face-to-face trial
steering committee and investigators meetings, teleconferences and video conferences.

Assist in the preparation of meeting materials, produce meeting minutes, follow-up
and document the resolution of emerging action items.

Assist with preparation of presentation materials such as protocol deviation and data
query summary graphics for presentation at meetings, reports and promotional
activities.

Assist in ethics and regulatory submissions, approvals, renewals and generation of annual report to the ethics committee in collaboration with the Clinical Trial
Manager, Project Leader and Regulatory Officer.

Work closely with the Research Office to ensure reporting of all study-related serious
adverse events and protocol deviations to the Ugandan ethics committee, the National Drug Authority and the Uganda National Council for Science and Technology.

File and maintain, with guidance from senior staff, key documents in Electronic
Project File and central electronic document repository for sites (“e-ISF”).

Assist in the generation and maintenance of TMF for the coordinating centre in collaboration with the Regulatory Officer. Works with the Ugandan lead site on maintaining the Ugandan regulatory file.

Support day-to-day secretariat activities including the study-related requisitions.

Ensure the timely delivery of logistical supplies to study sites and maintain a
directory/inventory of study equipment delivered to sites at head office.

Managing the petty

cash float and ensure its timely replenishment to support study
activities at Coordinating Centre level.

Support the Chief Investigator, Project Leader, Clinical Trial Manager, Study Coordinators and the IDI Research Office to ensure timely resolution of administrative and operational problems at the coordinating centre and study sites.

Any other duties as assigned

Person Specifications

Bachelor’s degree or diploma in a relevant field (Business administration, Development studies, Social Sciences etc.) with a minimum of one years’ relevant work experience. Candidates with no degree or diploma but two years of relevant work experience will also be considered.

Good secretarial skills, including advanced knowledge and abilities in MS Excel, Word
and other common software programs.

Ability to troubleshoot simple day-to-day technical office operational problems and
proactively communicate to team members.

Excellent interpersonal and communication skills, including strong writing skills.

Ability to priorities and complete requests in a timely fashion

Quick learner capable of multi-tasking where required.

Ability to work independently and with minimal supervision

Knowledge of general office practices and procedures with regard to, gathering
compiling and filing information

How to Apply

For more information and job application details, see; Infectious Disease Institute Administrative Assistant Jobs in Uganda

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