IMPACT Initiatives Country Representative Jobs in South Sudan

IMPACT Initiatives Country Representative Jobs in South Sudan

Functions

Under the management of IMPACT’s Regional Coordinator in Geneva, the Country Representative is responsible for representing IMPACT and managing and developing IMPACT’s programs in South Sudan. He/she leads the IMPACT team to achieve program excellence and ensure the highest level of impact and accountability, while ensuring compliance to IMPACT guidelines, policies and standards across the mission.

The CR is in regular contact with HQ, ensuring that organizational risks are promptly and clearly communicated to the Regional Coordinator, the Director of Country Programs and Operations, and other relevant HQ Senior Management. She/he will promote organizational vision and core values across the mission and will actively link with HQ to contribute to the implementation of IMPACT’s global strategies.

Responsibilities

The Country Representative responsibilities include the following:

Strategy development & implementation

Ensure IMPACT has an up-to-date understanding of:

The country’s socio-economic situation, the impact of a crisis and the aid/humanitarian situation;

The aid/humanitarian planning, coordination and response mechanisms, as well as key aid/humanitarian stakeholders.

Develop and oversee the implementation of a Country Strategy for the mission, and take a lead role in identifying strategic opportunities for strengthening IMPACT’s work in the country; in particular:

Consolidate and strengthen ongoing programming and operations;

Ensure IMPACT activities are relevant and have a measurable impact on the aid/humanitarian response;

Identify new areas in which IMPACT can add value to the aid/humanitarian response;

Follow up on opportunities for IMPACT’s program development and strengthening of interventions;

Fundraising

In close coordination with the Deputy Country Coordinator and the Senior Project and Partnership Officer, approach donors to identify funding to support IMPACT’s programs in country;

Work closely with the Senior Project and Partnership Officer on project proposal conceptualization (problem statement, logframe) within the framework of the country, regional and global strategy, review with ACTED and/or other relevant country partners as relevant, and submit proposal to HQ Grant Management Unit for validation;

Oversee budget design, in close consultation with ACTED (as relevant), and submit to IMPACT HQ finance for validation, according to IMPACT guidelines on proposal, budget and contract design

Negotiate proposal and/or contracts with donors, in close coordination with IMPACT HQ, the Senior Project and Partnership Officer and in consultation with ACTED Country Director (when joint proposal/contract).

Programme planning and implementation

Ensure that all programs are planned in line with relevant project objectives and with IMPACT’s research cycle and other relevant guidelines;

Ensure the required level of coordination with partners in program planning and implementation, in coordination with the Deputy Country Coordinator;

Ensure that synergies are established and implemented between various IMPACT program units in country, and link with other IMPACT countries when relevant;

Project Cycle Management

Grant and Project Management

Monitor output achievement, cash burn rates and ensure a time completion of projects through review of BFUs, Project factsheet, and project reports;

Ensure that contractual obligations are met in terms of deliverables as well as narrative and financial reporting requirements, in close coordination with HQ Grants Management, the Deputy Country Coordinator and (as relevant) with ACTED PD and finance departments;

Ensure contractual monitoring and evaluation indicators are identified and tracked in a timely manner;

Provide ad-hoc support to project implementation through trouble shooting and eliminating blocking points;

Finance Management

Anticipate financial risks and gaps in funding;

Control project budgets to avoid under/over spending, in link with IMPACT HQ finance and (as relevant) ACTED finance;

Ensure accurate and timely financial reporting, in link with IMPACT HQ finance and (as relevant) ACTED finance;

Ensure accurate budget expenditure tracking and forecasting, in link with and IMPACT HQ Finance (as relevant) with ACTED finance;

Ensure timely and accurate finance reporting to HQ finance, including monthly submission to HQ of updated Budget Follow Up tables (BFUs) for all projects, and staff allocation tables.

Team Management and Leadership

Staff Management

Ensure that IMPACT staff, as

well as national staff working in IMPACT programs understand and are able to perform their roles and responsibilities related to country operations and links with HQ;

Ensure that all staff have clear and regularly updated TORs, workplans and Key performance Indicators against which their performance will be appraised;

Promote the growth and development of staff within the organisation, actively linking with HQ to provide feedback and support retention and internal mobility. This includes the identification and capacity building of staff with potential for growth into senior management positions;

Administration and HR management

Ensure transparent and timely recruitment of national staff working in IMPACT programs (in coordination with ACTED where relevant) and contribute to international staff recruitment upon HQ identification;

In coordination with IMPACT HQ and (for national staff, when relevant) ACTED country HR, proactively adapt the staffing structure to needs and funding;

Develop and update country organogram and staff recruitment plan, using templates provided by HQ, in line with the needs of country strategy and existing budgetary and programme requirements;

Internal Coordination and Communication

Internal communication

Facilitate internal communication within the team and information sharing for a positive working environment;

Ensure implementation of regular internal team meetings, as per IMPACT internal communication guidelines;

Ensure regular reporting to IMPACT HQ through the Monthly Coordination Report, as well as direct reporting to HQ grants management, finance, HR and program departments;

Ensure that any risk to IMPACT programming, projects or staff is as soon as possible communicated to and understood by IMPACT director of country programmes and relevant HQ head of departments, including, when relevant, the executive director.

Coordination with ACTED

Regularly coordinate with ACTED’s Country Director through weekly meetings and the submission of monthly updates;

Ensure compliance of all IMPACT staff to ACTED FLAT and security procedures.

Ensure that all IMPACT staff, as well as staff working under IMPACT supervision, is aware and fully abide by ACTED’s regulations in terms of administration, logistics and security;

Ensures that IMPACT movements are coordinated with and validated by ACTED’s Security department, in the frequency and modality requested by the latter;

Requirements

Academic Excellent academic qualifications, including a Master’s degree in a relevant discipline (International Relations, Political Sciences, Social Research, Economics, Development Studies, or similar)

Management experience Previous experience in a senior management role in a INGO at field level . Proven track record in successful management of international and national teams in humanitarian contexts

Familiarity aid system Familiarity with the aid system, and the research community;

Communication/reporting skills Excellent communication and drafting skills for effective reporting, including proven experience in contributing to high level presentations/briefings.

Years of work experience At least 5 years of relevant working experience or proven progression within IMPACT

Research skills: Excellent research and analytical skills an asset. Experience in assessments. M&E, field research, evaluations an asset.

Multi-tasking skills Ability to multitask with tight deadlines, on numerous research cycles in complex environment;

Level of independence A self-starter with a proven ability to work independently;

Cross-cultural work environment Ability to operate in a cross-cultural environment requiring flexibility;

Experience in geographical region Past experience in the East Africa and South Sudan is desirable;

Language skills Fluency in English required;

Security environment Ability to operate in a complex and challenging security environment

How to Apply

For more information and job application details, see; IMPACT Initiatives Country Representative Jobs in South Sudan

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