ILRI Procurement Officer Jobs in Kenya
ILRI is a not-for-profit institution with a staff of about 700 and in 2018, an operating budget of about USD83 million. A member of the CGIAR Consortium working for a food-secure future, ILRI has its headquarters in Nairobi, Kenya, a principal campus in Addis Ababa, Ethiopia, and offices in other countries in East, West and Southern Africa and in South, Southeast and East Asia
Responsibilities
Support in the bids Evaluations/ analysis for all purchases(goods/services)
Carry out price surveys and maintain price list for routinely purchased items from preferred vendors and ensure prices charged by the suppliers are the market prices.
Ensure ILRI supply chain procedures are adhered to while purchasing goods/ services required by ILRI.
Coordinate the procurement of the overseas purchased goods/services
Ensuring all specifications in the purchase requisitions are captured in the requests for quotations and subsequently in the purchase order and that the delivered goods conform to the requesters specifications.
Work with the procurement committee as per ILRI Supply Chain Policy to source for suppliers who are not in the prequalification list.
Coordinate with the Supply Chain Manager on procurement planning and budgeting ensuring all the unit needs are captured and taken care of
Tracking in-coming shipments of ordered goods, reviewing completeness and accuracy of shipping and confirming timely arrival of the right quantity and quality of delivered consignments;
Ensure the turnaround time for purchase requisitions is as per the shared Supply Chain service charter and in conformity with customer needs.
Maintain up to date records for all procured goods and services, including approved budgets and supporting documentation: purchase requisitions, quotations, bid evaluations, purchase orders, and related documents;
Assist in communicating changes in the supply chain policies to both Internal and external customers and responding to audit queries on
Liaise with the ILRI legal team to ensure compliance with all applicable laws and policies in the preparation of Service Contracts and Service Level Agreement (SLAs) and service contracts.
Assist in the drafting framework agreements and other related agreements for preferred suppliers.
Participate in preparing prequalification documents and appraising prequalified suppliers.
Coordinate vendor performance management review using the approved institutional tools and participate in decision making based on the evaluation.
[Requirements
Bachelors’ degree in Purchasing& Supply Chain Management or any other relevant degree from a recognized University or an equivalent qualification.
Atleast 5 years relevant experience
Professional qualifications in Purchasing and Supply Chain Management, preferably from CIPS
Computer proficiency (Email, Internet, Word, Excel, Access or other data-base management, knowledge of automated Supply Chain Software’s would be an added advantage.)
Membership with recognized professional bodies like CIPS and KISM
How to apply
Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development through our recruitment portal online on or before 6th April 2018. The position title and reference number REF: PO/CS/03/18 should be clearly marked on the subject line of the cover letter.
For more information and job application details, see; ILRI Procurement Officer Jobs in Kenya
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