ILRI INGO Accounting Jobs in Nairobi

International Livestock Research Institute (ILRI) seeks to recruit an Accountant to provide quality and efficient service in the Finance department through payroll processing, banking, investment and cash management.

The International Livestock Research Institute (ILRI) works to improve food and nutrition security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock.

It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional and country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa.

Key Responsibilities

Timely & accurate preparation of ILRI and Hosted institutions payroll for IRS, NRS staff and students: – Effect changes to all payroll parameters, Prepare and input journals, reconcile payroll related control accounts and overall month to month reconciliation of payroll, prepare payment requests for payroll transactions & submit all statutory deductions for NRS & IRS and staff.

Prepare and pass provision entries & schedules for staff development fund (SDF), catastrophic insurance (CAT), leave days, and Severance pay & Computing pension for NRS ILRI staff and Hosted institutions.

Handle all IRS and NRS payroll issues- Update NSSF statements for staff, compute terminal dues payable on separation and passing related journals. Process Education and Security allowances for IRS staff. Review all GPA, GLA, WIBA and medical insurance schedules before payments processing.

Budgeting: Prepare Global Cost for update in budget templates, assist with consolidation and analysis of budgets received from all departments for review against prior period’s budgets and actuals expenditures in the Institute.

Prepare bank reconciliations for the entire Institute’s bank accounts and forwards the same for approval by 10th of every month. Follow up on outstanding items and ensures that no items remain outstanding beyond 3 months. Corresponds regularly with ILRI bankers to seek explanations for items that appear in bank statements. Ascertains the validity of bank charges posted in the ledger.

Cash & Bank reports- Prepare monthly Treasury report. Working closely with programs accountants, prepare and update monthly, quarterly and annual cash flow projections.

Weekly generation of cash & bank balances and short-term cash flow needs Cash & Bank management – Derive cash levels available for operations and investment from the cash flow analysis. Implement day to day investment decisions and update investment schedule accordingly with placements, uplifts roll-overs, Letters of credit or bank guarantees deposits and interest income recognition.

Carry out day to day FX operations; namely, Sale/buy of foreign currencies to fund operations or mitigate FX risk as guided by the cash flow analysis and the supervisor.

Update the monthly exchange rates in Agresso, exchange rates register on CGIAR Space and communicate the same to the relevant staff/units.

Ensure an updated register of all institute’s bank accounts, signatories, bank Agents and online bank systems users. Maintain an updated list of

Kenyan banks’ routing/sort codes. Prepare documents for opening or closing of bank accounts, addition/removal of signatories, Agents and online users.

Assist in day to day management of petty cash floats by: Review and pre-approval of petty cash floats reimbursements requests.

Conducting surprise checks on float holders following a designed timetable. Reviewing the number, level and usage of all petty cash funds semi-annually. Document findings and recommendations in a report for both surprise and bi-annual reviews. Ensuring all petty cash float accounts is reconciled accurately and timely.

Manage ILRI Corporate credit cards, ensure expenses are posted on time and statements paid for on time. Handle all issues that arise.

Ensure proper filling of all documentation relating to this function both in physical and soft copy forms.

Actively support implementation of the ERP in area of responsibility.

Train the alternate position all aspects of this job to ensure continuity.

Can be called upon to work on tasks relating to other units within finance.

Requirements

Bachelor’s degree in Finance or Accounting or its equivalent.

Full accounting qualifications- CPA (K) or ACCA.

Computer skills, including sound knowledge of Microsoft Office

2-3 years progressive practice in Accounting with experience in payroll processing

Experience with working with an ERP preferably Agresso Business World and a payroll software.

Terms of Appointment

These are Nationally Recruited Staff (NRS) position; based at Nairobi, Kenya and open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

Job Level

This position is job level 2C, ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances for ILRI’s Nationally Recruited Staff.

How to apply:

Applicants should send a cover letter and CV expressing their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development through our recruitment portal http://ilri.simplicant.com/ on or before 15 June 2018. The position title and reference number REF: CS/6/2018 should be clearly marked on the subject line of the cover letter.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants’ bank accounts.

For more information and job application details, see; ILRI INGO Accounting Jobs in Nairobi

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