ILRI Career Opportunities in Ethiopia

3. CIMMYT Administrative Assistant Jobs in Ethiopia

The Position:

The International Maize and Wheat Improvement Center (CIMMYT) seeks to recruit a Project Administrative Assistant who will be responsible for providing administrative assistance in general project implementation and management and day-to-day liaison with counterparts.

The incumbent will be a member of CIMMYT Ethiopia located at the International Livestock Research Institute (ILRI) Addis Ababa campus.

General:

The International Maize and Wheat Improvement Center (CIMMYT) is an autonomous, non-profit making, international scientific organization operating under the aegis of the Consultative Group on International Agricultural Research (CGIAR).

More specifically its mission is to encourage, support and undertake activities to improve the productivity, profitability, and sustainability of maize and wheat systems in the interest of the resource poor in developing countries.

Main duties & responsibilities:

The Project Administrative Assistant will provide secretarial and administrative support to the Project and the Project Team, including drafting correspondence, taking of minutes, arranging for the processing of government clearances, making travel arrangements and related tasks. The incumbent carries out her/his functions under the direct supervision of the Project Manager. Specifically, the incumbent will:

Monitor project spending and advance requests. Insure appropriate ICC and cost codes are used;

Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken. Prepare minutes of project meetings;

Assist in organizing meetings, workshops, presentations, trainings. Render logistic support;

Collect information related to the Project and provide inputs for website material;

Liaise with project counterparts on day-to-day implementation of project activities;

Perform other duties as assigned by the Project Leader and Project Manager.

Minimum Requirements:

Education:

Diploma in Secretarial Science & Office Management, Business Administration or other relevant field of study from a recognized university or college.

Experience:

At least two years of relevant work experience.

Skills and Competencies:

Efficiency with use of (Microsoft Office; Word, Excel, PowerPoint and

Outlook) is essential; Familiarity with Accounting and Financial Regulations and Rules will be an asset

Fluency in written and spoken English;

Ability to work independently and to maintain flexibility in working hours;

Ability to interact positively and maintain good relations with ILRI and IFPRI staff as well as partners/collaborators;

Good judgment and a high level of respect for confidentiality.

Effective planning and organisational skills and ability to handle work in an efficient and timely manner.

Demonstrated ability to coordinate tasks to meet deadlines.

Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Demonstrated ability to develop and maintain effective work relationships with counterparts.

Ability to write in a clear and concise manner and to communicate effectively orally,

Duty Station: Addis Ababa, Ethiopia

Position level: 1C.

Minimum Base salary: Birr 8,357 per month (Negotiable depending on experience, skill and salary history of the candidate).

Terms of appointment: This is a Nationally Recruited Staff (NRS) position, fixed term appointment is for one year. The ILRI remuneration package for nationally recruited staff in Ethiopia includes very competitive salary and benefits.

The ILRI campus is set in a secure, attractive campus on the outskirts of Addis Ababa. Dining and sports facilities are located on site.

Applications:

Applicants should provide a cover letter and curriculum vitae; names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to be included in the curriculum vitae.

The position and reference number: REF: AA/10/17 should be clearly indicated in the subject line of the cover letter. All applications to be submitted online on our recruitment portal on or before 29 March 2017.

For more information and job application details, see; CIMMYT Administrative Assistant Jobs in Ethiopia


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