ILRI Assistant to Project Manager - AHH - Jobs in Kenya

ILRI Assistant to Project Manager - AHH - Jobs in Kenya

The International Livestock Research Institute (ILRI) seeks to recruit an Assistant to Project Manager to provide project management support.

ILRI works to improve food and nutritional security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock. It is the only one of 15 CGIAR Research Centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional or country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa. www.ilri.org


Responsibilities

1.Proposal Development

Support in tracking project proposal documentation, including logging all project documents in the OCS system.

2. Project Planning

Work closely with the rest of the project administration team and ILRI support units to ensure project procurement plans are in place to avoid delays in acquiring project consumables, consultants, staff etc as needed.

3. Project Execution

Inputting various project requests on the OCS system these includes procurements, RFPs, consultant requests, payment requests, raising various requisitions on the OCS system.

Assist in ensuring effective communication within administrative team

Gather inputs for the preparation of project reports

Arranging for fieldwork by ensuring all the logistics are in place; travel arrangements, accommodation, meeting venues ,etc.

Take minutes for all project meetings and share these in good time

Procurement support: Collating all RFQs, following up for quotations from procurement, Creating suppliers on the system, Raising Pos, and payment requests.

Field work support: work closely with Field assistant to arrange fieldwork by ensuring all the logistics are in place; travel arrangements, accommodation, meeting venues, Requisition of funds for Government perdiems and ensuring timely & accurate surrenders with all the support documents in place

Request funds for Fellows activities in line with approved forecasts and coordinate the surrender of these funds, and assist in reviewing the receipts to support fellow expenses, putting these on OCS.

Consolidating all support documents for all expenses as per the monitoring meetings and reports. All these are put on one shared folder in a manner that is easy to link the support document with the expense.

Booking dummy flights and accommodation to facilitate Visa applications for various fellows/staff and eventually fully confirming these bookings depending on Visa outcomes

Support in partner support documentation consolidation

4. Project Closing

Create a list of

electronic project documentation/repository ncluding reports, approvals and any other relevant documentation for donor support documentation and archiving these as needed.

Coordinate knowledge sharing activities at the close of the project

Update and maintain all project databases and filing systems

Perform any other related duties as may be required


Requirements

Bachelor’s degree with a minimum of two years relevant experience Or Diploma in relevant field with five years of relevant experience

Technical training in project management – desirable

Good understanding of methods, techniques and procedures

Effective administrative skills

Effective communication and writing skills

Experience in facilitating teamwork and collaboration across multiple functions

Experience working in an international organization

Post location: The position will be based in Nairobi, Kenya

Terms of Appointment
This position is at job level HG 12. The position is a 8 months fixed term contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances


How to apply:

Applicants should send a cover letter and CV explaining their interest in the position, what they can bring to the job and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience to the Director, People and Organizational Development by clicking on the "Apply Now" tab above before 31 August 2022. The position title and reference number REF: AHH/ 608/2022 should be clearly marked on the subject line of the cover letter.

We thank all applicants for their interest in working for ILRI. Due to the volume of applications, only shortlisted candidates will be contacted.

ILRI does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). ILRI also does not concern itself with information on applicants' bank accounts.


For more information and job application details, see; ILRI Assistant to Project Manager - AHH Jobs in Kenya

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