ILRI Administrative and Finance Assistant (Cashier) Jobs in Kenya

ILRI Administrative and Finance Assistant (Cashier) Jobs in Kenya

Administrative and finance Assistant (cashier)
Nairobi, Kenya IRRI

The International Livestock Research Institute (ILRI) seeks to recruit an Administrative and finance Assistant (cashier) to Provide overall day to day secretarial and administrative support to the Officer - Administrative Coordination and to all unit employees.

S/he will be responsible for the daily activities needed to run the IRRI cash offices. Process all cash transactions accurately and efficiently in accordance with established policies and procedures

The International Livestock Research Institute (ILRI) works to improve food and nutrition security and reduce poverty in developing countries through research for efficient, safe and sustainable use of livestock.

It is the only one of 15 CGIAR research centres dedicated entirely to animal agriculture research for the developing world. Co-hosted by Kenya and Ethiopia, it has regional and country offices and projects in East, South and Southeast Asia as well as Central, East, Southern and West Africa.

ILRI hosts the International Rice Research Institute (IRRI) in Nairobi (www.irri.org) with its headquarters in Los Baños, Laguna in the Philippines.

IRRI is the world’s premier research organization dedicated to reducing poverty and hunger through rice science; improving the health and welfare of rice farmers and consumers; and protecting the rice-growing environment for future generations.

Key Responsibilities

Purpose

Manage filing and distributing all incoming and outgoing mail/faxes/letters/documents.

Receive incoming mail and invoices and direct them to the appropriate services.

Manage hotel reservations for visitors or staff as needed

Assist with visitors travel arrangements and bookings for flights, accommodation and local transport as requested

Tag assets and make reconciliation

Photocopy and scan documents

Manage meetings and appointments for the regional office and write minutes of the meetings as required

Keep track of basic office supplies by maintaining inventory and assist to order new/additional basic office supplies as needed.

Coordinate and facilitate requests related to IT, work orders, meetings, visit requests and materials for publications

Assist in the application and processing of import and export permits for research and other materials.

Assist in requesting for quotations for supplies and services

and preparing bid analyses as required

Assist in onboarding new IRRI Kenya staff

Maintain office petty cash

Process cash advance requests

Keep a cash register, and record all cash in and check outs and the final balance at all times.

Process staff cash advances

Report discrepancies found within the accounts to his/her supervisor

Make the cash reconciliation at the end of each day and produce the report at the end of the month.

Preparation of Cash reconciliation reports
Maintain staff Advance register

Ensure Compliance with expenditure commitment procedures

Engagement

Efficient and effective administrative support for staff and visitors

Ensuring all programs and operations have adequate support needed

Reporting discrepancies s/he find within the accounts to his/her supervisor

Compliance with expenditure commitment procedures

Delivery

Improve efficiency and dealing with a diverse group of callers and visitors at all levels, both internal and external to IRRI, and ensure all are treated in a professional and courteous manner.

Cash reconciliation reports

Advance register well maintained

Perform any other relevant duties as assigned by supervisor from time to time

Requirements

Diploma in relevant field with two years' experience

Knowledge of MS Office (Word, Excel, PowerPoint)

Good oral and written communication skills, communicates status of work regularly and in a timely manner

Must be scrupulously honest and always foster an atmosphere of trust and integrity.

Ability to perform fast, efficient and maintain discretion and confidentiality

Have basic knowledge of accounting

Good interpersonal skills and Good organizational skills

Post location: The position will be based in Nairobi, Kenya

How to Apply

For more information and job application details, see; ILRI Administrative and Finance Assistant (Cashier) Jobs in Kenya

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