IFRC Finance Analyst Jobs in Nairobi
The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 190 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.
Finance Analyst is responsible for ensuring a high level of financial control by providing financial management support and advice to minimum four offices located in the Region.
Job Duties and Responsibilities
Internal Control and Risk Management
Screening through monthly original supporting documents and field returns from country office and feedback if there were any discrepancies or anomalies.
Carry out field missions to country office at least once or twice a year as pre-audit measure to ensure finance functions and controls are in place.
Review internal controls through the review of monthly financial documents, provide feedback to the country finance and head of office on control weaknesses identify top risks facing a country office and support the office to address the same.
Support country offices in conducting risk assessments
Advice country offices on how to conduct control self-assessment
Advice country heads and finance officers on financial controls
Review high risk transactions especially in areas touching on procurement and identify any areas of concern
Detect and highlight any suspicion of fraud and escalate to the Head of finance.
Financial Reporting
Preparing the cash request analysis, reviewing the project management status report and highlighting issues to follow up.
Reviewing the cash requests from cluster and country offices including preparing the cash request analysis and ensuring adequacy of documents attached before onward transmission to Geneva
Perform control checks on monthly reports for cluster and country offices before monthly closure is done
Being the go-between person between Geneva and field offices in Africa on all finance related matters - all issues from the field touching on finance must be dealt with by the finance analyst before onward processing to Geneva
Coordinate the annual budgeting process for cluster and country offices before final consolidation and submission to Geneva. This includes coordinating the quarterly revisions before approval by the Secretary General (SG).
Validate all budgets Disaster response emergency fund (DREF, Emergency Appeal, Pledge, Staff) before submission to donors and/or Geneva.
Reviewing of supplementary services invoices before submission to Geneva (GVA) and eventually to donors.
Reviewing the project management status report and highlighting issues to follow up.
Monthly validation of donor and appeal financial reports for accuracy and compliance before submission to donors and publication on FedNet.
Audit and Compliance
Ensure opening and maintaining the codes in APPLE by regular updating of project information and linking of codes.
Being the contact person for all audits e.g. KPMG audits, SIDA audits, ECHO audits, coordinating the audits, submission of documents and answering any audit queries raised.
Conducting budget-holder training on financial management, financial reporting, compliance, controls, KPI monitoring.
Review compliance to IFRC policies e.g. finance, contract, procurement, consultancy policies. Highlight areas of non-compliance and advise country and cluster offices on the same including advising on action plans to address issues raised.
Share with internal and external auditors monthly controls feedback on a request basis and assist in identifying any control issues that need follow up.
Financial Management
Ensure funds are transferred to delegation on time by communicating with Geneva Treasury.
Validating the accuracy of information on
budget and PEAR ceiling before loading into the system.
Validating various agreements, contracts, MoU and staff request as per the contract matrix and authorisation procedure.
Support cluster and country finance teams to ensure proper financial management systems are in place.
Conduct financial analysis to support senior management in decision making e.g. analysis of financial impact of restructuring process and salary reviews.
Advisory role to operations staff and budget holders on finance matters.
Monitoring
Monitor monthly closing of each country office by reviewing the balance sheets, checking the exception reports and validating the financial information
Monitoring the KPIs reflected on monthly financial report and following up with country finance staff to ensure adequate action is taken to minimise the risk or exposure. If needed message will be escalated to project manager and head of office.
Monitoring and follow up of audit recommendations for the cluster and country offices under management.
Conducting monitoring visits to Cluster and Country offices
Procurement
Highlight any procurement control gaps or anomalies noted
Assist regional logistics unit (RLU) in flagging procurements above CHF 50,000 in the region
Staff Management
Monitor finance staff in cluster and countries to ensure tasks and functions are completed within acceptable levels of quality and compliance and escalate any issues identified to the Head of finance.
Provide technical advice in the recruitment and training finance staff to ensure tasks and functions are completed in a timely and efficient manner.
Provide technical appraisal on country finance staff performance.
Training new and old staff on financial & administrative procedures and policies.
Provide continuous guidance, advice and support to finance and administration staff in cluster and country offices.
Act for the Regional Head of finance and administration in his absence.
Requirements
Master’s degree in Business Administration, Commerce, or any other relevant fields
Full professional accountancy qualification (CPA (K), ACCA, ACA)
7 years experience in financial management, accounting and audit and risks management.
Previous experience working for the Federation and/or National Society is an asset
Knowledge, skills and languages
Experience in managing and developing financial teams
Practical knowledge of computers (Windows, spreadsheets, word processing, e-mail, Accounting and Financial software such as Sage, QuickBooks, etc.)
Experience in training financial and non-financial staff on financial matters
Experience in writing narrative and financial reports.
Fluently spoken and written English
Good command of another IFRC official language (French, Spanish or Arabic) is an asset
Competencies and values
High degree of integrity, discretion and personal conduct
Flexible and adaptable to changing working conditions
Willing and able to travel whenever required for work purposes.
Self-motivated with good judgement and initiative
Advanced verbal and written communication skills
Excellent interpersonal skills
High level of attention to detail
Able to prioritise and meet deadlines
Sensitive to cultural diversity
Excellent staff management skills
How to apply
Interested candidates should apply online by 15th June, 2018
For more information and job application details, see; IFRC Finance Analyst Jobs in Nairobi
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