IFPA-CD Project Administrator Jobs in Uganda

Job Purpose

To provide support to the Project Coordination Unit (PCU) by ensuring that all office administrative functions are well coordinated to achieve high level productivity.

Key functions

▪ Providing comprehensive project administration support services to the
implementation team and the National Project Coordinator.

▪ Enabling proper and effective office management.

▪ Providing project administrative, management and technical expertise in the implementation and monitoring of the project and all project activities.

▪ Coordinating logistics, such as scheduling, travel arrangements and hotel booking, for the staff and visitors related to trainings and meetings (e.g., printing and photocopying of training materials, workshop venue booking, etc.).

▪ Preparing and proofreading correspondence including reports, templates, training material, staff manuals, memoranda and documents.

▪ Organising and managing the hard copies of signed documentation, other paper and electronic filing systems.

▪ Providing communication support to the relevant staff on time to ensure timely
delivery of project activities.

▪ Any other duties as assigned

Qualifications

Bachelor’s Degree in Business Administration, or related field plus a Master in Business Administration or its equivalent in a related field.

Experience

A working experience of at least four (4) years in office administration and management or related field in Government or a reputable organisation.

Competencies

Technical Competencies

▪ Leadership, managerial and planning skills

▪ Excellent working knowledge of Microsoft Office Suite (Word, Excel, Outlook
and Access).

▪ Excellent knowledge of and understanding in general office management and operations principles and practices, especially within the

Public Sector

▪ Sound knowledge and understanding of government machinery and operations

▪ Candidate should be able to work independently – with minimum supervision
and guidance from supervisors.

▪ Counselling and guidance skills

▪ Good Presentation and Report Writing skills

Behavioral Competencies

▪ Ethics and integrity

▪ Well-developed interpersonal and communication skills and an ability to liaise
with people from diverse socio/cultural backgrounds.

▪ Comfortable handling confidential information.

▪ Multi-tasking and time-management skills, with the ability to prioritize tasks

▪ Good oral and communication skills.

▪ Customer Care and public relations skills.

How to Apply

All applications must be accompanied with recent (3) passport size photographs and CVs
detailing work experience, present position, current remuneration, professional and
educational qualifications.

Applicants must also include contact details (telephone and email) of three (3) referees and female candidates are encouraged to apply.

Applications should be addressed to the Permanent Secretary, Ministry of Water and
Environment, Old Port Bell Road, Luzira P.O Box, 20026, Kampala and should be delivered to the Ministry Registry not later than 13th November,2020.

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