ICRP Procurement Specialist Jobs in Uganda
ICRP Procurement Specialist Jobs in Uganda
Job PurposeThe objective of this assignment is to ensure timely implementation of the procurement process in accordance to the procurement plan to ensure timely acquisition of goods, works, Non-Consulting services and consulting services.
The selected Consultant is expected to play a key coordination role between all stakeholders in in the procurement cycle.
Objective of the Assignment
The objective of this assignment is to ensure timely implementation of the procurement process in accordance to the procurement plan to ensure timely acquisition of goods, works, NonConsulting services and consulting services.
The selected Consultant is expected to play a key coordination role between all stakeholders in in the procurement cycle.
Key Responsibilities and Tasks
The procurement Specialist shall;
Coordinate Procurement Function between the component Coordinators and the Procurement and Disposal Unit on behalf of the Head Procurement and Disposal Unit.
In consultations with the Project Coordinator and Component Coordinators, the
Procurement Specialist will prepare, update, and monitor the implementation of the Project procurement plan.
In close liaison with the Project Coordinator, ensure timely preparation/updating, and submissions of the project Procurement plans for review and approval of the World Bank.
In consultation with Project Coordinator and Head Procurement and Disposal Unit, prepare bidding documents for acquisition of goods, works and non-consulting services, and the REOI and RFP for consulting services.
Ensure that procurement procedures follow those prescribed in the Project Implementation Manual in accordance to the Procurement Regulations for IPF Borrowers July
2016 revised November 2018 are followed.
Take a lead in the bidding and selection processing, including organising pre-bid or preproposal meetings, providing clarifications, coordinating the Receipt of bids/proposals,
leading and participating in the opening of bids/proposals/expressions of interest
In close consultation with Project Coordinator and Head Procurement and Disposal Unit, participate in Evaluation of Expression of Interest, Quotations, bids and Proposals.
In close consultation with the Project Coordinator and Head Procurement and Disposal
Unit, prepare and make submissions to the Contracts Committee.
Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works, where applicable, to provide technical guidance.
Working closely with the user department, if need arises, draft contract for Contracts
Committee and IDA review, and clearance of the Attorney General and ensuring timely signing of contracts
Verify that Procurement requests are in accordance to the approved Procurement Plan.
Prepare and timely publish general and specific procurement notices/ invitation for bids and contract award notices.
Work closely with Component Coordinators to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments.
In consultation with the Technical Departments, take a lead in the preparation of bidding documents, request for proposals, consultant’s shortlists and other documents based on relevant procedures for the procurement of Goods, Works and on Consultant Services and for the selection of consulting services
Support capacity building in procurement management of staff that deal with procurement issues in using World Bank and PPDA Regulations, ensuring the differences
between the two procedures are clarified.
Ensure that clearance/No-objection(s) from World Bank is obtained if required.
Preparation of Procurement progress reports at a minimum on monthly basis, highlighting
among others the progress on processing various contracts, constraints met and any other
issues that require Management attention;
Participate in Contract monitoring and administration by ensuring that in close liaison with the Technical Departments that all procurement contracts are efficiently managed,
monitored and timely completed in order to get the value for money (good quality at a
lower cost).
To enhance the efficiency and effectiveness of the Procurement Data Management system and in particular set up a filing and record keeping system that ensures that procurement records are easily retrievable and available for procurement audits and Post Procurement Reviews (PPR) exercise and follow up implementation of PPR
Compile procurement files to facilitate
the,
Prepare and update the Procurement/Contracts Register (List of all procurement contracts
awarded).
Report immediately any noted fraud and corruption or governance issues with
Procurement and other staff, Bidders and Consultants.
Any other duties that may be assigned by his/her Supervisor from time to time in
furtherance of the above responsibilities.
Performance Indicators
Annual Procurement Plans and regular updates
Weekly and Monthly Procurement status reports/updates submitted to HPDU and World
Bank and Contract Management reports as availed by Contract Manager as well bottlenecks identified
Monthly update of procurement monitoring form to be provided to all user departments
to be filled and submitted timely provide input into Monthly Contracts Implementation
Status reports for all contracts showing the total amount of the contract, amount already
paid and balance to be paid on each contract as well as any noted challenges risks, etc and
proposed mitigation plans.
Timely coordination with Technical departments for technical inputs, preparation and timely submission of documents during procurement processing to Contracts Committee
and then to World Bank as the need arises;
Contracts Register in place
Demonstrate behaviour of professional and personal ethics, integrity and transparency in
dealing with internal clients and service providers.
Acceptable Record Keeping system in place.
Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening, Financial
opening, and negotiations shared with relevant User Departments, Contracts Committee and other stakeholders if any at least 2 weeks before planned date.
Fortnightly updates to the Schedule of bid securities, validity periods etc. submitted and
expiration dates as well as for the performance guarantees to ensure timely extension is
effected at least two weeks before expiry.
Qualifications and Competencies
A University degree in Procurement, Business Administration, Economics, Engineering
or other related courses with a Masters Degree in either Procurement, Economics, Business Administration, Project Planning and Management or other related courses with extensive and demonstrated experience in procurement in all aspects of procurement of goods, non-consulting services, Works and consulting services;
A strong experience of at least 6 years’ general experience in procurement services with 3 years’ experience in public sector and at least 2 years working experience handling
processing under a World Bank financed project with a demonstrated strong track record;
Previous experience in processing high value contracts subject to international
competition, and in working with multi-sectoral/cross departmental teams are added
advantages.
Good oral and written communication skills. Should be fluent in English. Proven integrity in handling public resources and in executing duties.
Working knowledge of the PPDA procurement rules and procedures.
Demonstrated proficiency in World Bank funded Procurement management.
A high level of interpersonal and management skills and ability to work with teams in the organisation at all levels.
Must be able to work under pressure and tight deadlines
Computer knowledge and skills in Microsoft packages and internet/email is a mandatory
requirement.
Proven integrity and confidentiality in handling public resources
How to Apply
Interested candidates are invited to submit their expressions of interest and CV with a phone contact, postal address and e-mail address to the address below.
Please attach (a) Copies of relevant academic documents/qualifications and (b) Copies of the appointment letter(s)/Contract(s) of the current or most recent employment. All the applications must be submitted by 9th November, 2020, 14:00 hours and addressed to:
The Head,
Procurement & Disposal Unit
Ministry of Water and Environment Headquarters
Plot 3-7, Kabalega Crescent, Luzira
Kampala, Uganda
Only short listed candidates shall be contacted.
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