ICRH Receptionist - Office Assistant Jobs in Kenya
ICRH Receptionist - Office Assistant Jobs in Kenya
Main task & Responsibilities:Undertake switchboard duties by answering, transferring and making calls for staff.
Maintain smooth running of the front office by welcoming, guiding and attending to all visitors.
Ensure proper functioning of all telephone lines and reporting any faults.
Update appointment calendars and schedule meetings/appointments for Nairobi Office Director.
Maintain diary for boardroom bookings.
Respond to general enquiries from the public
Ensure knowledge of staff movements in and out of organization
Allocate vehicle for field activities and give monthly reports on the vehicle usage.
Monitor visitor access and maintain security awareness
Monitor and maintain office equipment and reporting any malfunctioning utility.
This includes office lighting, toilet taps, ACs, windows, doors, blinds, work equipment among others.
Provide general administrative and clerical support
Responsible for the management of incoming and outgoing mails and couriers deliveries.
Ensure office is well stocked with essential supplies and kept clean all through.
Ensuring that the office spaces as well as the corridors are kept clean at all times.
Maintain an up to date contacts database for all staff, suppliers and stakeholders.
Write minutes of team meetings/ away days and monitor progress on action
points.
Preparing office tea and ensuring office kitchen is properly cleaned and maintained at all times.
Undertake any other responsibilities assigned by the Nairobi Office Director
Formal Education:
Diploma in Business administration
Secretarial skills will be an added advantage.
Minimum two years of experience.
Key Personal Attributes
Proficient with Microsoft Office – Excel & Outlook a must
Good interpersonal and communication skills
Good organization skills and attention to detail
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure
How to Apply
Interested and qualified candidates should apply online by 5th July 2019
For more information and job application details, see; ICRH Receptionist - Office Assistant Jobs in Kenya
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