ICRC Welcome Assistant Jobs in Kenya

ICRC Welcome Assistant Jobs in Kenya

Overall Responsibility

The Welcome Assistant helps ensure that Welcome activities are organized smoothly, including coordination of pick-up/drop-off of ICRC staff and guests, travel arrangements, visas, permits, official registration and accommodation.

Duties & Responsibilities

Process application of work permits, dependants pass;

Process Country Visas for professional travels in the absence of colleague;

Liaison with Ministry of Foreign Affairs (MFA) and immigration and various Governments Departments;

Work/Residence permit issuance application;

Exemption work permit endorsement;

Update the clients on the progress of the applications and any other concerns;

Liaison with MFA and Immigration and Various Government Departments;

Ensure applications for work permits for mobile staff and their staff dependants are processed within the stipulated timeframe

Follow up with MFA on delayed approvals of permits & visas;

Inform management on the changes in MFA and other departments concerned like Immigration and Kenya Revenue Authority;

Preparation and sending of the beginning of mission file to new delegates;

Update the Pending Cases Tool in TeamSpace;

Replace / assist other Welcome Officers for basic tasks if necessary;

Maintain functional peer relationships and

detailed working knowledge of the assigned area’s systems, organization and business processes.

Qualifications

Minimum Diploma in Travel & Tourism or equivalent;

Minimum 3-4 years’ experience in a similar position;

Previous working experience with International Organizations (preferred);

Excellent command of written and spoken English;

Advanced computer skills (Word, Excel, Power Point).

The interested candidates should fill up a form by clicking the link below on or before 01st July 2022 at 4:30 pm then submit their CV, motivation letter, including references details, supporting documents (Certificates, Diplomas, Degree etc) and current and expected remuneration to ICRC Nairobi Delegation, HR Department via the email address provided below:

E-mail: nai_hrrec_services@icrc.org

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