ICRC Assistant & Information Management Officer Jobs in Kenya

ICRC Assistant & Information Management Officer Jobs in Kenya

About the Job

The Assistant & Information Management Officer oversees information management including records acquisition, compliance with basic Information security principles and ICRC rules on personal data protection. S/he acts as a reference person for a portfolio of standard tools (access rights, use and associated workflows).

The Assistant & IM Officer provides high-level administrative support and ensures compliance of official correspondence with ICRC standards, protocol and visual identity.

This is a national/resident position based in Nairobi, Kenya.

Duties and Responsibilities

Co-ordinates the flow of information and ensures that staff understand and apply the appropriate institutional policies and procedures; sets and revises information management and communication procedures

Drafts and reviews correspondence, presentations, and other documents; ensures information is shared among users

Takes minutes of meetings and follows up on the action points, prepares and distributes reports

Manages appointments and organizes briefings, periodic and ad hoc meetings within ICRC and with external interlocutors

Welcomes visitors and organizes meetings and events while observing protocol

Distributes all electronic documents sent to the delegation through the Teambox/Shared mailbox and ensures that all paper documents and received at the chancellery are distributed accordingly

Supervises and monitors the use and update of a range of collaborative tools and databases and offers regular training/information sessions on information management

Updates general information in the reference tools; Team Space and Local Network databases

Ensures all new staff are briefed on IM aspects, provides regular trainings to all users and IM relays and evaluates the effectiveness and impact of the trainings

In coordination with the Executive Assistant and IM Officer (EAIMO) supports in the organization of national seminars and workshops

Shares with all staff information on; ICRC rules regarding correspondence, ICRC protocol and monitors to ensure compliance

Ensures that proper

procedures are in place for protection, usage, and storage of sensitive office supplies ICRC stamps, seals, letterhead, and stationery

On annual basis, conducts audits in the sub sites to ensure the compliance to the information management procedures and guidelines

Minimum Qualifications and Required Competencies

Bachelor’s Degree in Business Administration, Business Management, or equivalent qualification in a related field of study

3 years’ experience in same level in busy environment

Detail-oriented, highly organized and practices strict adherence to timelines

Excellent analytical, team management skills and a problem-solving attitude

Excellent interpersonal and communication skills

Excellent command of English and Somali language

Computer proficiency especially in MS Office suite

Possessing a strong degree of honesty and integrity, and a solid sense of ethics including the ability to appropriately handle confidential information

We Offer

A challenging job opportunity within a dynamic work environment in an international humanitarian organization

Training and development opportunities

A competitive salary with benefits, based on the ICRC Compensation and Benefits framework

How to Apply

Apply by sending your cover letter and CV addressed to the Human Resources Manager, ICRC Somalia Delegation, on the email address sokrecruitment@icrc.org. Your cover letter must indicate your current salary and your expected salary range. The closing date is 3rd February 2023. Clearly indicate the position title Assistant & IM Officer Nairobi in the subject line of your email message.

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