ICIPE Executive Assistant - Business Support Officer Jobs in Kenya

icipe is a pan-African and non-profit Centre of Excellence for research and development and capacity building in insect science and its applications. Its mission is to help alleviate poverty, ensure food and nutritional security
and improve the overall health status of peoples of the tropics by developing and extending management tools and strategies for harmful and useful arthropods, while preserving the natural resource base through research and capacity building.

Since its establishment in 1970, icipe has become a significant contributor to science and innovation required to meet the health and food security challenges of sub-Saharan Africa. The Centre has achieved this status by developing alternative and environmentally friendly pest and vector management technologies and products that are effective, selective, non-polluting, non-resistance inducing, and are affordable to resource-limited rural and urban communities.

icipe is headquartered in Nairobi, Kenya, with offices in Ethiopia and Uganda, a major station on the shores of Lake Victoria, and several other field stations in Kenya. Employing
close to 500 international and national staff, icipe also has approximately 150 graduate students who contribute to its research portfolio annually. The Centre currently has operations in more than 40 African countries, and thriving partnerships with universities and research organizations across the world. (www.icipe.org)

icipe seeks to recruit a Business Support Officer II (Executive Assistant) in the Director General’s Office. The position is tenable in Nairobi at the icipe Duduville campus. This is a two-year contract, renewable subject to continued position needs, funding for the position, and performance of the staff member. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.

Overall Purpose of the Job

The position holder will provide executive secretarial and administrative services of a confidential nature to the Director General’s office; support the Director General in managing her daily schedule, e.g. agenda management, correspondence, making appointments, preparation of documentation for meetings, and liaising with other seniorv staff within the Centre.

Specific Duties

The successful candidate will be expected to:

▪ Manage information flow of all critical communication and documentation to and from the Director General’s Office (including telephone, e-mails, faxes etc.) through a well maintained and operated

system.

▪ Process correspondence for proper distribution, filing and follow up.

▪ Maintain an up-to-date database of addresses of all donors, collaborators, associates and contacts of icipe.

▪ Collate and analyse information on various issues upon request from the Director General.

▪ Make travel arrangements (flight reservations, hotel bookings and visa procurement for the Director General), maintain an up-to-date travel schedule and manage the Director General’s frequent flyer programme.

▪ Assist in planning of meetings involving the Director General and/or other senior staff.

▪ Take minutes of meetings of the Director General and other senior staff as required from time to time.

▪ Prepare a budget for and manage on a daily basis all office supplies in the Director General’s office.

▪ Prepare and monitor expenditure of the Director General’s office.

▪ Maintain filing systems for both electronic and hard copies of data/documents held in the office of the Director General.

▪ Manage the logistics of Governing Council meetings (travel and accommodation, visas and per diems).

▪ Perform any other duties that may be assigned to guarantee optimal and efficient management of the
Director General’s office.

Requirements/Qualifications

▪ Bachelor’s degree and certification in a relevant course/area such as administration or project management.

▪ Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Access).

▪ Five (5) years’ experience in providing support to top management in an international organisation.

Core competencies

▪ Ability to work independently and with professional discretion.

▪ Strong interpersonal skills and ability to build relationships and work with a broad range of people.

Other Desirable Attributes

▪ Good communication and writing skills.

▪ Effective organisational and analytical problem-solving skills.

▪ Excellent writing, editing, grammatical, and organisational skills.

How to Apply

For more information and job application details, see; ICIPE Executive Assistant - Business Support Officer Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!

Click here to post comments

Join in and write your own page! It's easy to do. How? Simply click here to return to Scholarships & Grants FAQ.

Army Jobs - Navy Jobs - Military Jobs

Scholarship 2024/25

Current Scholarships 2024/2025 - Fully Funded

Full Undergraduate Scholarships 2024/2025

Fully Funded Masters Scholarships 2024/25

PhD Scholarships for International Students - Fully Funded!

Funding Opportunities for Journalists 2024/2025

Funding for NGOs 2024/2025

Funding for Artists 2024/2025

Funding for Entrepreneurs 2024/2025

✅Over 4500 Current Fully Funded Scholarships for International Students

✅ Undergraduate Scholarships 2024

✅ Masters Scholarships 2024

✅ PhD Scholarships 2024 Click Here!

Free Scholarship Newsletter --- E-mail Address

First Name

Then Don't worry — your e-mail address is totally secure. I promise to use it only to send you Advance Africa Newsletter.