ICIPE Administrative Assistant Jobs in Mbita

icipe is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the

developing world through the application of insect sciences.

Employing more than 500 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya.

icipe has a proud reputation and history of delivering world-quality science that has made
crucial contributions to African food and health policy, delivered development outcomes to rural communities, and has been at the forefront of building Africa’s biological research capacity.

The Centre’s research activities span the African continent with partnerships linking research organisations, not only across Africa, but also the globe.


Specific Duties


Administration

Maintain schedules and coordinate business travel logistics.

Arrange for meetings and take minutes.

Coordinate appointment schedules for visitors to ITOC.

Facilitate information flow between different Projects and Units.

Coordinate appropriate and orderly appointments for the Station Administrative Coordinator.

Procure supplies and ensure quality control for the Station supplies.

Raise requisitions for Station’s purchases.

Maintain up-to-date employee personnel files at ITOC.

Receive and distribute incoming mail and process outgoing mail.

Follow up with Human Resources Unit on issues such as staff IDs, medical cards, contract renewal letters and any other HR-related matter.

Coordinate the induction of new staff and campus-show around.

Workshop

Maintain order re-order levels for workshop supplies and its operations.

Ensure proper filing of all the job cards and other general documents.

Prepare monthly individual power consumption bills for all tenants.

Perform data entry for services rendered and prepare monthly returns.

Maintain inventory of supplies

and make a list of supplies to be ordered for the workshop.

Update on weekly facilities tracker records.

Perform data entry for services rendered and prepare monthly returns.

Prepare correspondence, memos, forms and reports using MS Word.


Requirements/Qualifications

Diploma or higher national diploma in a business-related area.

Minimum 2 years’ experience in a busy office environment.


Core Competencies

Strong organisational and administrative skills.

Proficient in computer applications, especially MS Word and Excel.

Other Desirable Attributes

Excellent communication and interpersonal skills.

Excellent supervisory skills with the ability to work under minimum supervision.

Ability to multi-task and manage conflicting demands.

High personal integrity and confidence.

Reporting

This position reports to the Station Administrative Coordinator.


How to Apply


Applications will be accepted up to 30th July 2018. Interested applicants should submit: (a) a confidential cover letter, (b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers),
and (c) a statement illustrating suitability against the listed qualifications/competencies/abilities and skills.

Candidates are required to apply online through: icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity


For more information and job application details, see; ICIPE Administrative Assistant Jobs in Mbita



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