ICIPE Accountant - General Accounting Jobs in Kenya

icipe is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the

developing world through the application of insect sciences.

Employing more than 500 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya.

icipe has a proud reputation and history of delivering world-quality science that has made
crucial contributions to African food and health policy, delivered development outcomes to rural communities, and has been at the forefront of building Africa’s biological research capacity.

The Centre’s research activities span the African continent with partnerships linking research organisations, not only across Africa, but also the globe. In addition, more than 100 graduate students and a number of postdoctoral fellows contribute to icipe’s research portfolio annually

icipe seeks to recruit an Accountant—General Accounting. The position is tenable in Nairobi at the icipe Duduville campus. The position is for an initial fixed-term of 2 years, renewable, based on performance and
availability of funds. This is a nationally recruited position. A competitive compensation package will be offered to the right candidate. Only shortlisted candidates will be contacted.

Overall Purpose of the Job

The position holder will be responsible for:

Matching, compiling and verifying of invoices with purchase orders and/or with contracts for payment;

Data capture relating to supplier invoices;

Ensuring that supplier remittances are sent to the supplier once payment is done;

Reconciliation of supplier statements with the supplier accounts;

Prepayments tracking;

Preparing and analysing of monthly aged reports for creditors;

Preparing of budgets performance reports and variance analysis;

Any other tasks that may be assigned by the Supervisor.

Specific Duties

Matching, compiling and verifying of invoices for payment

Receives invoice duly stamped and signed by user acknowledging receipt of goods or services from the supplier to his/her satisfaction;

Confirms that user requested for the goods or service, and that purchase order (PO) was raised by the Procurement unit. Confirms that the invoice and PO matches. In a case where the invoice is more than the LPO, requests a supplementary PO for the difference;

Submits invoices for payment to the Treasury unit when payment falls due after the invoices have been processed and approved;

Processes invoices for all contracted services, ensuring contract compliance.

Data capture relating to supplier invoices

Processes the invoices through manual data input in the Sun System and batches them for checking, approval and posting to their respective supplier accounts;

Allocates the requisitions for the posted invoices using the invoice reference and document number.

Reconciliation of supplier statements with the supplier accounts

Obtains monthly statements from suppliers;

Checks the balances in the supplier statements and their composition, i.e. whether VAT amounts, unpaid

invoices or credit notes etc. were issued;

Confirms the supplier statement balances with the supplier account balances in the Sun System and where in disagreement prepares a reconciliation to establish the reason for the difference in the two balances;

Acts on the differences established in the reconciliation.

Prepayment tracking

Updates the prepayment schedule once a purchase order has been submitted for pre-payment before forwarding to Treasury Section for payment;

Ensures that prepayments are followed up to ensure that suppliers have fulfilled their part after payment and invoice received;

Confirms that the users have signed the invoice acknowledging receipt of goods or provision of service;

Ensures the invoice and the prepayment are transferred from commitment to actual expense.

Generating and preparing monthly reports

Generates monthly the Creditors’ Ageing Analysis to keep tabs on the supplier account balances;

Prepares creditors’ ageing analysis, pays attention to creditors with debit balances Report, to establish the prepayments outstanding each month;

Generates on monthly basis the summary of outstanding orders reports, to establish the long outstanding purchase orders and their status.

Ensuring that supplier remittances are sent to the supplier once payment is done.

Preparing of budgets performance reports and variance analysis for assigned budget.

Any other tasks that may be assigned by the Supervisor.

Requirements/Qualifications

Bachelor’s degree in a finance-related discipline.

CPA II or its equivalent.

Minimum 3 years’ experience in accounting.

Work experience in an international NGO or organisation.

Core Competencies

Reconciliation and analytical skills.

Ability to analyse financial data.

Other Desirable Attributes

Ability to work independently.

Ability to organise one’s work to respect deadlines.

Demonstrated attention to detail.

Ability to organise paper work and archive efficiently.

Dynamic and enjoys challenges.

Demonstrated capacity to question one’s work, and seek continual improvement in the services, systems or knowledge.
Reporting

This position reports to General Manager—Accounting.

HOW TO APPLY

Applications will be accepted up to 6th July 2018.

Interested applicants should submit:

A confidential cover letter,

Detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers),

A statement illustrating suitability against the listed qualifications/competencies/abilities and skills.

Candidates are required to apply online through: http://recruit.icipe.org

icipe is an equal opportunity employer. It fosters a multicultural work environment that values gender equity, teamwork, and respect for diversity.

For more information and job application details, see; ICIPE Accountant - General Accounting Jobs in Kenya

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