I Choose Life Finance & Grants Officer Jobs in Kenya
I Choose Life Finance & Grants Officer Jobs in Kenya
Job Purpose: To establish and maintain financial and management procedures for I Choose Life - Africa that ensure compliance and achievement of the Organizational Objectives in line with the strategic plan.
In addition, support counties in the actualization of their county strategic plans aligned to Vision 2030.
Key Responsibilities
Finance Management
Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with donor rules, regulations, policies and recording and reporting systems.
Prepare projects' monthly cash flow projections Monthly Costed Performance Management Plans (MCPMP) ensuring timely requests for replenishment of the project bank account.
Prepare bank reconciliations, debtors and creditors reconciliation.
Timely posting of data on Microsoft Navision accounting system.
Ensure proper book-keeping maintaining accounts payable and accounts receivable.**
Grant Management
Provide support in monitoring adherence with the terms and conditions of grant agreements
Ensure grants awarded are in compliance donor regulations (DfID, USAID, SIDA among others)
Assist in the review and updating of operational policies and procedures for procurement and contracts/grants management
Provides support on contracts and subcontracts management from the pre - solicitation stage through completion or closeout**
Budgeting and budget monitoring
Take part in proposal development and support the team in budget preparation.
Ensure proper budget implementation to ensure adherence to budget lines.
Maintain a 4% budget variance
Reporting
Prepare projects’ budget variance reports and submit to the Finance and Grants Manager by 26th of every month.
Prepare monthly financial reports (MFRs) for the project and submit to Finance & Grants
Manager by 2nd of every month.
In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
Ensure reports are sent to the donors on a timely basis.
Audit and Audit Processes.
Facilitate donor reviews and resolve any queries arising from the review.
Facilitate annual project audits for the region where applicable
Prepare audit schedules for the region’s projects in preparation
for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.
Resource Mobilization
Take part in resource mobilization through participation in proposal development with other program staff.
Minimum Qualifications, Experience and Skills
Bachelor’s degree in Finance or Accounting
CPA Finalist and member of ICPAK
Certificate in Project Management will be an added advantage
7 years working experience working in an NGO setting
A minimum of 2 years in a supervisory position
Experience in working with USAID/PEPFAR, EU, DfId, UN funded projects is desirable
Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously
Demonstrated ability to work in a team with other finance, grants and accounting staff
Excellent knowledge of Microsoft Navision 2016 and Excel
Strong financial reporting skills
Strong analytical skills
Desirable Skills
Skilled at and passionate about supporting the use of data for decision-making, strategizing and course correction
Experience with using supportive approaches to building capacity of fellow colleagues to accurately record, document, report and use data
Team building skills
How to Apply
If you are up to the challenge and meet the above qualifications, we encourage you to write to us through
hr@ichooselife.or.ke clearly indicating achievements and attributes. Your CV and cover letter should reach us on or before 11th December 2020. Kindly indicate current and expected salary on your CV in pdf format with subject as ‘Finance and Grants Officer.
I Choose Life - Africa is a child friendly organization and an equal opportunity employer.
Only candidates short-listed for interview will be contacted.
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